Information Handling. Implement new/improved system; update incoming publications; circulate publications; identify information source(s) inside and outside the organisation. Grade 5 - Communication: Obtain data from external sources; produce reports; identify need for documents and/or research. Grade 5 - Enterprise: Assist with the development of options for future strategies; assist with planning to match future requirements with resource allocation.
Information Handling. Receive and distribute incoming mail; receive and dispatch outgoing mail; collate and dispatch documents for bulk mailing; file and retrieve documents Grade 1 - Communication: Receive and relay oral and written messages; complete simple forms. Grade 1 - Enterprise: Identify key functions and personnel; apply office procedures.
Information Handling. Update and modify existing organisational records; remove inactive files; copy data on to standard forms. Grade 2 - Communication: Respond to incoming telephone calls; make telephone calls; draft simple correspondence. Grade 2 - Enterprise: Provide information from own function area; re-direct inquiries and/or take appropriate follow-up action; greet visitors and attend to their needs. Grade 2 - Technology: Operate equipment; identify and/or rectify minor faults in equipment; edit and save information; produce document from written text using standard format; shutdown equipment. Grade 2 - Organisational: Organise own work schedule; know roles and functions of other employees. Grade 2 - Team: Participate in identifying tasks for team; complete own tasks; assist others to complete tasks. Grade 2 - Business Financial: Reconcile invoices for payment to creditors; prepare statements for debtors; enter payment summaries into journals; post journals to ledger.
Information Handling. Prepare new files; identify and process inactive files; record documentation movements. Grade 3 - Communication: Respond to telephone, oral and written requests for information; draft routine correspondence; handle sensitive inquiries with tact and discretion. Grade 3 - Enterprise: Clarify specific needs of client/other employees; provide information and advice; follow-up on client/employee needs; clarify the nature of a verbal message; identify options for resolution and act accordingly. Grade 3 - Technology: Maintain equipment; train others in the use of office equipment; select appropriate media; establish document structure; produce documents. Grade 3 - Organisational: Co-ordinate own work routine with others; make and record appointments on behalf of others; make travel and accommodation bookings in line with given itinerary. Grade 3 - Team: Clarify tasks to achieve group goals; negotiate allocation of tasks; monitor own completion of allocated tasks. Grade 3 - Business Financial: Reconcile accounts to balance; prepare bank reconciliations; document and lodge takings at bank; receive and document payment/takings; dispatch statements to debtors; follow up and record outstanding accounts; dispatch payments to creditors; maintain stock control records.
Information Handling. 4.1. Both parties are data controllers, and subject to the data protection principles set out in the DPA. Additionally, as part of Her Majesty’s Government, both DfE and HO must process personal data in compliance with both the mandatory requirements set out in Information Assurance Standard 6 and the Security Policy Framework issued by HM Cabinet Office, when handling, transferring, storing, accessing or destroying information assets.
Information Handling. Third Party/Supplier must ensure separation of Information from other customer information when Third Party/Supplier has Informatio n belonging to or entrusted to Lilly that resides outside Lilly’s environment and/or when the Third Party/Supplier has a remote access connection to Lilly’s environment. In addition, Third Party/Supplier must be able produce a description of the flow of Information throughout their environments. Communications between Lilly and the Third Party/Su pplier (including email, file transfer, remote connectivity, etc.) must be secured using Lilly provided services. Processes and tools shall be used to prevent, detect and respond to Information loss. Information must not be stored or transferred using removable storage devices without documented approval from the Lilly business owner (obtained th rough the Lilly removable storage request process). If such devices are utilized, all Information stored on the device must be encrypted.
Information Handling. ▪ Maintain mail register and records. ▪ Use and maintain established filing/records systems in accordance with set procedures including creating and indexing new files, distributing files within the organisation as requested, monitoring file locations.
Information Handling. The following safeguards exist to protect the privacy of individuals and ensure that any interference with their privacy is minimised:
Information Handling. 9.1 Home Office and NHS Digital are data controllers, and as such are subject to the Data Protection Principles set out in the DPA. Additionally as part of Her Majesty’s Government, the Home Office must process personal data in compliance with both the mandatory requirements set out in the Communications Electronic Security Group (CESG) Handling Personal Data Guidance May 2013 (Annex C) and the Security Policy Framework (SPF) issued by HM Cabinet Office April 2014 when handling, transferring, storing, accessing or destroying information assets. The SPF can be accessed via the following link to the Xxx.XX website: xxxxx://xxx.xxx.xx/Government/publications/security-policy- framework – NHS Digital must process personal data in compliance with the Health and Social Care Act 2012 and the NHS Information Governance Tool Kit: xxxxx://xxx.xxx.xxxxx.xxx.xx/
Information Handling. Categorise files; ensure efficient distribution of files and records; maintain security of filing system; train others in the operation of the filing system; compile report; identify information source(s) inside and outside the organisation. Grade 4 - Communication: Receive and process a request for information; identify information source(s); compose report/correspondence. Grade 4 - Enterprise: Provide information on current service provision and resource allocation within area of responsibility; identify trends in client requirements. Grade 4 - Technology: Maintain storage media; devise and maintain filing system; set printer for document requirements when various setups are available; design document format; assist and train network users; shutdown network equipment. Grade 4 - Organisational: Manage diary on behalf of others; assist with appointment preparation and follow up for others; organise business itinerary; make meeting arrangements; record minutes of meeting; identify credit facilities; prepare content of documentation for meetings. Grade 4 - Team: Plan work for the team; allocate tasks to members of the team; provide training for team members. Grade 4 - Business Financial: Prepare financial reports; draft financial forecasts/budgets; undertake and document costing procedures.
