Public Scoping Meeting Sample Clauses

Public Scoping Meeting. The Meeting Notice Flyer will also be provided, as directed by staff, however please note that mailing and postage of invitations are not included in this budget. After completion of the Scoping/Community Meeting, Consultant will review the comments received during the scoping process to determine if redefining of the scope of the environmental analysis is warranted. This will also include identifying thresholds of significance for use in the EIR analysis, and establishment of baseline conditions.
Sample 1
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Public Scoping Meeting. The Xxxxxxx Access Project is one of several projects currently underway in Ketchikan. The Borough has initiated a comprehensive planning process for Xxxxxxx Island, is pursuing an update to its coastal management plan, and is also conducting wetlands planning. These planning efforts comprise the Borough's "Ketchikan 2020" planning program. The U.S. Forest Service is engaged in a timber sale environmental impact statement for its lands on west Xxxxxxx Island. The Alaska Mental Health Trust has lands on Xxxxxxx Island that it would like to see developed to achieve its objective of realizing income from its land base to support state mental health programs. The DOT&PF and HDR Alaska project team determined that sharing information, cooperating on data collection efforts, and agreeing to communicate often as the different projects are implemented would benefit these and other planning efforts in the Ketchikan area. . To this end the public scoping meeting was broadened to a "planning fair" format. Multiple local, state and federal agencies were invited to Ketchikan to set up a booth at the Xxx Xxxxx Civic Center to enable the public to engage the different agencies about their respective planning efforts and learn how the efforts related to the Xxxxxxx Access Project. The "planning fair" concept was presented to the local, state, and federal agencies as a suggested means to facilitate the scoping process. Agency support for the concept was strong. Notification of the public scoping meeting and planning fair consisted of the tabloid-sized insert in the Ketchikan Daily News on Saturday, September 25, 1999. Additional copies of the insert were obtained to use in follow-up outreach efforts. These were made available to the agencies at the agency scoping meeting and the general public through the Xxxxxxx Access Project Ketchikan project office and the Ketchikan Gateway Borough, Planning Department Office. Each Ketchikan resident with a current mailing address received a postcard mailer with notification of the public meeting, and businesses throughout Ketchikan received flyers for public display. Both the postcard and flyer contained the public meeting specifics— date, time, and format. The public scoping meeting was held in the Xxx Xxxxx Civil Center on October 6, 1999. The public scoping meeting was conducted in an open house format. The doors opened at 3:00 p.m. and closed at 8:30 p.m. The public was invited to stop by at any time during this time frame. The DO...
Sample 1
Public Scoping Meeting. A public scoping meeting will be held in Ketchikan on October 6 to introduce the project and receive input from the public concerning the transportation alternatives and environmental and socioeconomic issues. The format of the public meeting will be a planning “fair” held in cooperation with other entities who are undertaking planning activities on Xxxxxxx Island and could interface with the GAP. Requests to participate in the planning fair will be sent to the Ketchikan Gateway Borough, U. S. Forest Service, U. S. Coast Guard, Alaska Mental Health Trust Lands Office, Department of Natural Resources – Southeast Region, and ADOT&PF Planning Section – Airport Master Plan. An open house will be held from 3 p.m. to 8:30 p.m. on October 6 in the Xxx Xxxxx Civic Center. Display information on the various planning efforts will be available for public view. Representatives of the planning agencies will be present to answer questions at the displays. There will be a formal presentation on the GAP presented by HDR. The project team, specifically the engineering and environmental team leaders, will present and discuss the project, overall schedule, and proposed project alternatives developed to date. The other planning entities will give a short presentation on their efforts and how it will relate to and coordinate with the GAP. There will be question and answer session and an opportunity for public comment. A detailed summary of the planning “fair” is located in Appendix A. Handouts presenting the project purpose and need and presentation materials will be available for distribution. A pre-addressed comment form will be included in scoping meeting packet.
Sample 1
Public Scoping Meeting. FCS will attend and facilitate a scoping meeting to hear comments on the scope of environmental issues and alternatives to be considered in the Program EIR. During the meeting, FCS will monitor comments received, answer questions as directed by staff, and provide a summary of public comments regarding any environmental concerns raised. Input will be used to focus the issues to be addressed in the EIR. The summary of comments will be included as an Appendix to the CEQA document. FCS will also obtain written comments received on the NOP from the City.
Sample 1
Public Scoping Meeting. PlaceWorks assist the City in organizing and conducting one scoping meeting with agencies and interested parties to solicit comments regarding the scope and content of the environmental issues to be addressed in the PEIR. At the meeting, we will be prepared to discuss the environmental review process and to answer specific questions, as desired by the City.
Sample 1
Public Scoping Meeting. Consultant shall conduct a public Scoping Meeting as determined by Regional Parks. In consultation with County, Consultant will prepare presentation materials for public meetings during the CEQA process.
Sample 1
Public Scoping Meeting. LSA, in consultation with City staff, will hold a public scoping meeting during the 60-day NOP public review period. Although City staff will administer the scoping meeting, LSA staff will be available to provide an explanation of the CEQA process and answer questions related to the scope of the SEIR. Following the 60-day NOP review period, LSA will prepare a summary of issues raised by public agencies, residents, and business owners. This summary will identify any new applicable issues to be incorporated into the SEIR and upon consultation with the City, determine whether any additional analysis (outside of this scope of work) is necessary for the SEIR.
Sample 1
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Public Scoping Meeting. Prior to this meeting State Parks staff will issue a formal threshold determination to initiate SEPA review. The purpose of this meeting will be twofold: 1) present the final preliminary draft as the preferred alternative, to the public and seek feedback; 2) Narrow the scope of the review to only those elements with potential significant environmental impacts. Seeking public input on these potential environmental impacts, alternatives, or mitigation opportunities and explore in the XXXX. With this information Westport Golf INC. will develop a scoping summary that includes the following:
Sample 1
Public Scoping Meeting. In addition to or in lieu of sending written comments, we invite you to attend a public scoping meeting that we will conduct in the project area. The location and time for this meeting is listed below: Tuesday, October 1, 2002, 7:00 pm. Radisson Hotel Historic Savannah, 000 Xxxx Xxx Xxxxxx, Xxxxxxxx, Xxxxxxx, (912) 790–7000. The public scoping meeting is designed to provide state and local agencies, interested groups, affected landowners, and the general public with more detailed information and another opportunity to offer your comments on the proposed project. Interested groups and individuals are encouraged to attend the meeting and to present comments on the environmental issues they believe should be addressed in the EA. A transcript of the meeting will be made so that your comments will be accurately recorded. Becoming an Intervenor In addition to involvement in the EA scoping process, you may want to become an official party to the proceeding known as an ‘‘intervenor’’. Intervenors play a more formal role in the process. Among other things, intervenors have the right to receive copies of case-related Commission documents and filings by other intervenors. Likewise, each intervenor must provide 14 copies of its filings to the Secretary of the Commission and must send a copy of its filings to all other parties on the Commission’s service list for this proceeding. If you want to become an intervenor you must file a motion to intervene according to Rule 214 of the Commission’s Rules of Practice and Procedure (18 CFR Federal Register / Vol. 67, No. 181 / Wednesday, September 18, 2002 / Notices 58785 385.214) (see appendix 1).3 Only intervenors have the right to seek rehearing of the Commission’s decision. Affected landowners and parties with environmental concerns may be granted intervenor status upon showing good cause by stating that they have a clear and direct interest in this proceeding which would not be adequately represented by any other parties. You do not need intervenor status to have your environmental comments considered.
Sample 1

Related to Public Scoping Meeting

  • Convening meetings The chairperson of a Consortium Body shall convene meetings of that Consortium Body. Ordinary meeting Extraordinary meeting General Assembly At least once a year At any time upon written request of the Executive Board or 1/3 of the Members of the General Assembly Executive Board At least quarterly At any time upon written request of any Member of the Executive Board

  • For Closed Meeting Minutes Prepares written closed meeting minutes that include: The date, time, and place of the closed meeting The Board members present and absent A summary of discussion on all matters proposed or discussed The time the closed meeting was adjourned Upon request of a Board member: 1. Provides access to the closed session minutes at a reasonable time and place without disrupting District operations; 2. Supervises the access to the closed session minutes or delegates it to one of the following individuals in the District: a. The Recording Secretary, b. The Superintendent or designated administrator, or c. Any elected Board member; and 3. Logs the access in 2:220-E7, Access to Closed Meeting Minutes and Verbatim Recordings.

  • Final Meeting The goal of this subtask is to complete the closeout of this Agreement. The Recipient shall: • Meet with Energy Commission staff to present project findings, conclusions, and recommendations. The final meeting must be completed during the closeout of this Agreement. This meeting will be attended by the Recipient and CAM, at a minimum. The meeting may occur in person or by electronic conferencing (e.g., WebEx), with approval of the CAM. The technical and administrative aspects of Agreement closeout will be discussed at the meeting, which may be divided into two separate meetings at the CAM’s discretion. o The technical portion of the meeting will involve the presentation of findings, conclusions, and recommended next steps (if any) for the Agreement. The CAM will determine the appropriate meeting participants. o The administrative portion of the meeting will involve a discussion with the CAM and the CAO of the following Agreement closeout items:  Disposition of any state-owned equipment.  Need to file a Uniform Commercial Code Financing Statement (Form UCC-1) regarding the Energy Commission’s interest in patented technology.  The Energy Commission’s request for specific “generated” data (not already provided in Agreement products).  Need to document the Recipient’s disclosure of “subject inventions” developed under the Agreement.  “Surviving” Agreement provisions such as repayment provisions and confidential products.  Final invoicing and release of retention. • Prepare a Final Meeting Agreement Summary that documents any agreement made between the Recipient and Commission staff during the meeting.

  • Access to Closed Meeting Minutes Duplicate this section for each grant of access to closed meeting minutes. Date: Time: Storage Location: Name of person(s) responsible for storing the closed meeting minutes: Access granted Date access occurred: Start time: Requesting Board member's name (Please print) In the presence of: (Check appropriate box and insert name on line.) Records secretary Administrative official of the public body Any elected official of the public body For requesting Board member: (Read the following and sign below.) While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Xxxxxxx v. Board of Police Commissioners, 555 N.E. 2d 35 (1990)), I acknowledge and understand that any disclosures by me of information in the closed session minutes not yet released to the public could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s). Requesting Board Member Signature Date Verbatim Recording Access Duplicate this section for each grant of access to verbatim recordings. Date: Time: Storage Location: Name of person(s) responsible for storing the verbatim recording: Access granted Date access occurred: Start time: End time: Requesting Board member's name (Please print) In the presence of: (Check appropriate box and insert name on line.) Records secretary Administrative official of the public body Any elected official of the public body Access denied Access unavailable. Xxxxxxxx recording requested is older than 18 months and was destroyed pursuant to 5 ILCS 120/2.06(c). For requesting Board member: (Read the following and sign below.) While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Xxxxxxx v. Board of Police Commissioners, 555 N.E. 2d 35 (1990)), I acknowledge and understand that any disclosures by me of information in the verbatim recordings could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s). Requesting Board Member Signature Date DATED:January 18, 2017 Midstate Special Education Coop 2:220-E8 Exhibit - Governing Board Records Maintenance Requirements and FAQs Open Meetings Act The Open Meetings Act (OMA) requires public bodies to "keep written minutes of all their meetings, whether open or closed, and a verbatim record of all their closed meetings in the form of an audio or video recording." 5 ILCS 120/2.06(a). Minutes must include, but are not limited to: (1) the date, time, and place of the meeting; (2) the members of the public body recorded as either present or absent and whether the members were physically present or present by means of video or audio conference; and (3) a summary of discussion on all matters proposed, deliberated, or decided, and record of any votes taken. Id. The remainder of Section 2.06 addresses the approval of open meeting minutes, the treatment of verbatim recordings of closed meetings, the semi-annual review of closed meeting minutes, the confidential nature of closed meeting minutes, and the right of persons to address public officials under rules established and recorded by the public body. The requirements of Section 2.06, as well as OMA requirements pertaining to Board agendas, are included in policy 2:220, School Board Meeting Procedure. Exhibit 2:220-E3, Closed Meeting Minutes, provides a sample template for keeping closed meeting minutes that incorporates the requirements of Section 2.06 of OMA. It also includes an area to designate if the Board has determined, pursuant to Section 2.06(d), that the closed meeting minutes no longer need confidential treatment. Exhibit 2:220-E4, Open Meeting Minutes, contains an open meeting minute's protocol that incorporates the requirements of Section 2.06 of OMA. It also provides a sample template for keeping open meeting minutes. Exhibit 2:220-E5, Semi-Annual Reviewof Closed Meeting Minutes, contains a process for implementing the semi-annual review of closed meeting minutes, and exhibit 2:220-E6, Log of Closed Meeting Minutes, is designed to facilitate this semi-annual review. Local Records Act The Local Records Act (LRA) provides that public records, including "any book, paper, map, photograph, digitized electronic material, or other official documentary material, regardless of physical form or characteristics, made, produced, executed or received by any agency or officer pursuant to law or in connections with the transaction of public business and preserved or appropriate for preservation by such agency or officer" must be preserved unless the State Local Records Commission has given permission to destroy those records. 50 ILCS 205/3 and 7. Board records, including agendas, meeting packets and meeting minutes, fall into this definition. Public bodies located in Cook County must work with the Local Records Commission of Cook County to determine how long they must retain public records. Public bodies located outside of Cook County must work with the Downstate Local Records Commission to determine how long they must retain public records. Policy 2:250, Access to Cooperative Public Records, contains a subhead entitled Preserving Public Records which provides as follows: Public records, including email messages, shall be preserved and cataloged if: (1) they are evidence of the Joint Agreement's organization, function, policies, procedures, or activities, (2) they contain informational data appropriate for preservation, (3) their retention is required by State or federal law, or (4) they are subject to a retention request by the Board Attorney (e.g., a litigation hold), Joint Agreement auditor, or other individual authorized by the School Board or State or federal law to make such a request. Unless its retention is required as described in items numbered 3 or 4 above, a public record, as defined by the Illinois Local Records Act, may be destroyed when authorized by the Local Records Commission. See the sample policy, 2:200, School Board Meeting Procedure, for all relevant footnotes. Also see administrative procedure 2:250-AP2, Protocols for Record Preservation and Development of Retention Schedules, for recommendations regarding school Joint Agreement records retention protocols and links to web-based record management resources. Open Meeting Minutes

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