SUPPORTING DOCUMENTATION REQUIREMENTS. For the reporting month, Sub-Recipient shall include the following with Request for Payment:
SUPPORTING DOCUMENTATION REQUIREMENTS. Supporting documentation must be provided for each amount for which reimbursement is being claimed. Each piece of documentation should clearly reflect the dates on which the service and/or goods were provided. Only expenditures for categories in the approved Project budget will be reimbursed. Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Listed below are examples of the types of documentation representing the minimum requirements for various categories of costs:
SUPPORTING DOCUMENTATION REQUIREMENTS. This document is intended as a guide to the appropriate supporting documentation for subrecipient expenditures. This document applies to all federal subawards. Federal grantors often impose more specific, detailed and/or restrictive documentation requirements on the Agency. Based on the funding source of the subaward, DHEC may require additional documentation that is not addressed in this guide. Please refer to the “Method of Payment” section of your subaward for additional details if applicable. All expenditures and financial transactions must be supported by documentation that supports why the transaction is allowable for grant purposes. Accounting records must trace back to source documentation. Subrecipients should design a system to organize, group, submit and retain the related information for each grant and activity. DHEC can and will audit records at any time. Documentation must demonstrate that costs are: - Reasonable, allocable, and allowable - Within grant limits - Treated consistently - Determined in accordance with Generally Accepted Accounting Principles (GAAP) and the applicable OMB cost principles. Retention and Availability Supporting documentation must be retained by the Subrecipient for the entire retention period indicated in the subaward. Supporting documentation is required as an attachment to the invoice dependent upon the individual circumstances of the subrecipient, the category of expenditure or other condition(s) cited in the subaward. Additional supporting documentation may be requested by DHEC at any time during the subaward period of performance and retention period as a whole. Documentation must be readily available upon request.
SUPPORTING DOCUMENTATION REQUIREMENTS. (1) Offerors shall provide the Basis of Estimate (BOE) supporting the costs/prices provided in the Cost/Price Summary including a description of the assumptions and computations used to develop the proposed costs/prices. For materials, offerors shall describe their methodology for ensuring prices are fair and reasonable. The prime contractor shall be responsible for justifying the reasonableness of each subcontractor. (Note material justification is not applicable if the Government is providing plug numbers)
SUPPORTING DOCUMENTATION REQUIREMENTS. If your units are held by a Corporation: Attach a copy of the Corporation's corporate resolution setting forth the authorized signatory or, if a Merrill Lynch account, attach Merrill Lynch form titled "Corporxxx Xxtxxxxxation to Sell and Xxxxxxe Xxxurities." Authorized officer must be the signatory. If your units are held by a Partnership: Attach a copy of the Partnership Agreement. The authorized partner must sign on behalf of the partnership. If any owner is deceased or the units are held in an estate: Executor is Signatory. Please enclose a certified copy of Death Certificate current within 6 months. Please also provide Letter of Testamentary or Administration, current within 6 months, showing your beneficial ownership or executor capacity. If your units have Joint Ownership: Please have ALL owners of record sign Agreement, and SEPARATELY Medallion Guarantee each signature. If your units are held by a Limited Liability Company (LLC): Attach a copy of the Articles of Organization or Operating Agreement identifying persons who may sign on behalf of the Company. If a Merrill Lynch account, attach a copy of the Merrill Lynch form xxxxxx "Lxxxxxd Liability Company (LLC) Authoxxxxxxxn." Xf your units are held in a Trust: Attach a copy of the Trust Agreement. The Trustee(s) must sign on behalf of the Trust. If your units are held in a retirement account IRA/KEOGH:
SUPPORTING DOCUMENTATION REQUIREMENTS. Provider shall maintain original records documenting actual expenditures and services provided according to the approved budget and Scope of Services. Supporting documentation shall be made available and provided to The Children’s Trust upon request. Provider shall keep accurate and complete records of any fees collected, reimbursement or compensation of any kind received from any client or other third party, for any service covered by this Contract, and shall make all such records available to The Children’s Trust upon request. Provider shall maintain a cost allocation methodology that is used to allocate its costs to ensure that The Children’s Trust is paying only its fair share of costs for services, overhead and staffing devoted to the program funded by this Contract. Such methodology shall be made available to The Children’s Trust upon request. - THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK - Attachment: B Other Fiscal Requirements, Budget and Method of Payment Place Holder (replace this page with the Budget and remove all references to this place holder) Town of Xxxxxx Bay May 1 - August 31, 2017 Organization Name: 4 Areas in Blue to be completed by the Agency Contract Period: months Program Allocation Funding Request Matching Funds Justification Provide justification in each line by Program Period. For all line items, show the calculations used to determine the amounts requested. SALARIES AND WAGES Position Name Percent Amount Percent Amount Full-Time Employees Annual Salary (12 Months) Full-Time Total 0.0 $0 0.0 $0 $0 Part-Time / Seasonal Employees One (1) STEM Program Coordinator 5,600 100% 5,600 100% 5,600 0 Justification/Calculations: $20/hour x 8 hrs/day x 30 days = $4,800 PLUS (Training, Orientation and Closeout) $20/hour x 4 hrs/day x 10 days = $800 = TOTAL: $5,600 Source of Match: Two (2) STEM Camp Counselors 8,400 200% 16,800 200% 16,800 0 Justification/Calculations: $30/hour x 8 hrs/day x 30 days = $7.200 x 2 employees = $14,400 PLUS $30/hour x 4 hrs/day x 10 days (Training, Orientation and Closeout) = $1,200 x 2 = $2,400 TOTAL: $16,800 Source of Match: N/A 0 0 0 Justification/Calculations: Source of Match: Part-Time Total 2.0 $16,800 2.0 $16,800 $0 TOTAL FTEs/SALARIES 2.0 $16,800 2.0 $16,800 $0 FRINGE BENEFITS Rate: 10% $1,680 $1,680 $0 Justification/Calculations: Source of Match: TOTAL FRINGE BENEFITS $1,680 $1,680 $0 OPERATING EXPENSES: Travel (other than participants) Travel (participants) 1,800 1,800 0 Justification/Calculat...
SUPPORTING DOCUMENTATION REQUIREMENTS. BHI should prepare a cover page on its letterhead with the date of the payment request and amount with the required certification as noted in this Agreement. The cover page should be signed by a person authorized to obligate BHI. BHI shall submit monthly invoices to the County Administrator on the first (1st) and fifteenth (15th) days of each month, via e-mail and U.S. mail, as set forth in Section 24 of this Agreement. Invoices shall, at a minimum, identify the number of uninsured Residents for whom Vaccinations were provided and the total fee to be paid by County.
SUPPORTING DOCUMENTATION REQUIREMENTS. Subrecipient should prepare a cover page on its letterhead with the date of the reimbursement request and amount with the required certification as noted in this Agreement. The cover page should be signed by a person authorized to obligate the Subrecipient. Subrecipient should prepare an Excel spreadsheet with a reimbursement request summary. Each line should have a unique sequence number which will correlate to the supporting documentation. That unique number should appear on the supporting documentation pages. The minimum documentation should include: Procurement of goods/services: Check copy; Invoice or other proof of payment; and Justification of procurement method. Payroll: Payroll register with check number, check date, employee name, total hours worked, and total fringe benefits; Timesheet(s); and Fringe Benefit rate calculation. Equipment: Description; record of usage; time used; equipment rate/basis.
SUPPORTING DOCUMENTATION REQUIREMENTS. SHHS should prepare a cover page on its letterhead with the date of the payment request and amount with the required certification as noted in this Agreement. The cover page should be signed by a person authorized to obligate SHHS. SHHS shall submit monthly invoices to the County Administrator on the first (1st) and fifteenth (15th) days of each month, via e-mail and U.S. mail, as set forth in Section 24 of this Agreement. Invoices shall, at a minimum, identify the number of uninsured Residents for whom Vaccinations were provided and the total fee to be paid by County.
SUPPORTING DOCUMENTATION REQUIREMENTS
