SUPPORTING DOCUMENTATION REQUIREMENTS. For the reporting month, Sub-Recipient shall include the following with Request for Payment:
1. The number of individuals served, that include:
a. The number of individuals served with crisis assistance during the reportingmonth;
b. The number of individuals ineligible or denied assistance during the reporting month;
c. The number of individuals referred to other community resources for energy assistance during the reporting month;
2. Certification that Sub-Recipient operated during its normal business hours during the reporting month;
3. The total amount of funding expended for crisis assistance per county for the reporting period;and
SUPPORTING DOCUMENTATION REQUIREMENTS. Supporting documentation must be provided for each amount for which reimbursement is being claimed. Each piece of documentation should clearly reflect the dates on which the service and/or goods were provided. Only expenditures for categories in the approved Project budget will be reimbursed. Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Listed below are examples of the types of documentation representing the minimum requirements for various categories of costs:
SUPPORTING DOCUMENTATION REQUIREMENTS. Provider shall maintain original records documenting actual expenditures and services provided according to the approved budget and Scope of Services. Supporting documentation shall be made available and provided to The Children’s Trust upon request. Provider shall keep accurate and complete records of any fees collected, reimbursement or compensation of any kind received from any client or other third party, for any service covered by this Contract, and shall make all such records available to The Children’s Trust upon request. Provider shall maintain a cost allocation methodology that is used to allocate its costs to ensure that The Children’s Trust is paying only its fair share of costs for services, overhead and staffing devoted to the program funded by this Contract. Such methodology shall be made available to The Children’s Trust upon request. May 1 - August 31, 2017 Areas in Blue to be completed by the Agency SALARIES AND WAGES Position Name Percent Amount Percent Amount Full-Time Employees Annual Salary (12 Months) One (1) STEM Program Coordinator 5,600 100% 5,600 100% 5,600 0 Justification/Calculations: $20/hour x 8 hrs/day x 30 days = $4,800 PLUS (Training, Orientation and Closeout) $20/hour x 4 hrs/day x 10 days = $800 = TOTAL: $5,600 Source of Match: Two (2) STEM Camp Counselors 8,400 200% 16,800 200% 16,800 0 Justification/Calculations: $30/hour x 8 hrs/day x 30 days = $7.200 x 2 employees = $14,400 PLUS $30/hour x 4 hrs/day x 10 days (Training, Orientation and Closeout) = $1,200 x 2 = $2,400 TOTAL: $16,800 Source of Match: N/A 0 0 0 Justification/Calculations: Source of Match: TOTAL FTEs/SALARIES 2.0 $16,800 2.0 $16,800 $0 FRINGE BENEFITS Rate: 10% $1,680 $1,680 $0 Justification/Calculations: Source of Match: Travel (participants) 1,800 1,800 0 Justification/Calculations: Chartered Transportation for Field Trips at $300/trip x 6 trips = $1,800 Source of Match: Meals (participants) 5,544 5,544 Summer: (Match) Snack: $.82 x 30 days x 40 youth = $984 PLUS (Lunch) $3.80 x 30 days x 40 youth = $4,560 Source of Match: Snacks and Lunch is provided by State Approved Summer Food Vendor. Cost is Space (rent of a building) 2,000 2,000 0 Justification/Calculations: Estimated fee to rent venue space at the South Miami-Dade Cultural Arts Center to host the Robotics Festival. Source of Match: Utilities (e.g. electricity, water, gas, phone, cell phone) 0 Justification/Calculations: Source of Match: The Town will not xxxx The Trust for Space, Phone or Utiliti...
SUPPORTING DOCUMENTATION REQUIREMENTS. This document is intended as a guide to the appropriate supporting documentation for subrecipient expenditures. This document applies to all federal subawards. Federal grantors often impose more specific, detailed and/or restrictive documentation requirements on the Agency. Based on the funding source of the subaward, DHEC may require additional documentation that is not addressed in this guide. Please refer to the “Method of Payment” section of your subaward for additional details if applicable. All expenditures and financial transactions must be supported by documentation that supports why the transaction is allowable for grant purposes. Accounting records must trace back to source documentation. Subrecipients should design a system to organize, group, submit and retain the related information for each grant and activity. DHEC can and will audit records at any time. - Reasonable, allocable, and allowable - Within grant limits - Treated consistently - Determined in accordance with Generally Accepted Accounting Principles (GAAP) and the applicable OMB cost principles. Supporting documentation must be retained by the Subrecipient for the entire retention period indicated in the subaward. Supporting documentation is required as an attachment to the invoice dependent upon the individual circumstances of the subrecipient, the category of expenditure or other condition(s) cited in the subaward. Additional supporting documentation may be requested by DHEC at any time during the subaward period of performance and retention period as a whole. Documentation must be readily available upon request.
SUPPORTING DOCUMENTATION REQUIREMENTS. Subrecipient should prepare a cover page on its letterhead with the date of the reimbursement request and amount with the required certification as noted in this Agreement. The cover page should be signed by a person authorized to obligate the Subrecipient.
SUPPORTING DOCUMENTATION REQUIREMENTS. BHI should prepare a cover page on its letterhead with the date of the payment request and amount with the required certification as noted in this Agreement. The cover page should be signed by a person authorized to obligate BHI.
SUPPORTING DOCUMENTATION REQUIREMENTS. (1) Offerors shall provide the Basis of Estimate (BOE) supporting the costs/prices provided in the Cost/Price Summary including a description of the assumptions and computations used to develop the proposed costs/prices. For materials, offerors shall describe their methodology for ensuring prices are fair and reasonable. The prime contractor shall be responsible for justifying the reasonableness of each subcontractor. (Note material justification is not applicable if the Government is providing plug numbers)
(2) Direct Rate Supporting Documentation: The offeror shall provide details as to the basis of labor rates proposed (i.e., actual rates, wage rate determinations, bid level rates). If actual direct labor rates are proposed, the offeror shall provide the effective date(s) of the actual labor rates and provide payroll journals or equivalent for all labor rates. Offerors shall specify the current actual hourly wage rate for each Key Person proposed and provide payroll journals. If proposed direct labor rates vary from actual wages of Key Personnel, explain the basis for those rates. Xxxxx proposed direct labor rates to proposed individual personnel. If proposed direct labor rates for non-key personnel are based on actual rates, offerors shall specify the current actual hourly wage rate for each non0key person proposed and provide payroll journals. Identify the date as of which the actual wage rate is current. If proposed direct labor rates vary from actual wages of non-key personnel, explain the basis for those rates. Failure to provide payroll journals for all key and non-key personnel proposed based on actual rates may render the proposal ineligible for award.
SUPPORTING DOCUMENTATION REQUIREMENTS. If your units are held by a Corporation: Attach a copy of the Corporation's corporate resolution setting forth the authorized signatory or, if a Merrill Lynch account, attach Merrill Lynch form titled "Corporxxx Xxtxxxxxation to Sell and Xxxxxxe Xxxurities." Authorized officer must be the signatory. If your units are held by a Partnership: Attach a copy of the Partnership Agreement. The authorized partner must sign on behalf of the partnership. If any owner is deceased or the units are held in an estate: Executor is Signatory. Please enclose a certified copy of Death Certificate current within 6 months. Please also provide Letter of Testamentary or Administration, current within 6 months, showing your beneficial ownership or executor capacity. If your units have Joint Ownership: Please have ALL owners of record sign Agreement, and SEPARATELY Medallion Guarantee each signature. If your units are held by a Limited Liability Company (LLC): Attach a copy of the Articles of Organization or Operating Agreement identifying persons who may sign on behalf of the Company. If a Merrill Lynch account, attach a copy of the Merrill Lynch form xxxxxx "Lxxxxxd Liability Company (LLC) Authoxxxxxxxn." Xf your units are held in a Trust: Attach a copy of the Trust Agreement. The Trustee(s) must sign on behalf of the Trust. If your units are held in a retirement account IRA/KEOGH:
SUPPORTING DOCUMENTATION REQUIREMENTS. SHHS should prepare a cover page on its letterhead with the date of the payment request and amount with the required certification as noted in this Agreement. The cover page should be signed by a person authorized to obligate SHHS.
SUPPORTING DOCUMENTATION REQUIREMENTS
