Time Off Requests. Except in extenuating circumstances, an Employee’s request for time-‐off from scheduled hours of work shall be made in writing to the Employer at least seven (7) calendar days in advance of the date on which she wants time-‐off. Approval of time-‐off requests shall be at the discretion of the Employer and shall be subject to the efficient operation of the Employer.
Time Off Requests. 27 a. Employee requests will be considered timely if submitted 28 to their manager six (6) weeks prior to the anticipated leave to allow for scheduling.
Time Off Requests. (a) Except in extenuating circumstances, an Employee’s request for time-off from scheduled hours of work shall be made in writing to the Employer at least seven (7) calendar days in advance of the date on which the Employee wants time-off. Approval of time-off requests shall be at the discretion of the Employer and shall be subject to the efficient operation of the Employer.
(b) Where the Employer permits Employees to exchange shifts, the Employer shall not be liable for non-compliance with the scheduling provisions of the Collective Agreement, including Articles 18 and 19, arising with the shift exchange.
Time Off Requests. 32.1 Management approval for all time off requests is based on District/staffing needs, however, every effort will be made to accommodate employees’ requests.
32.2 Annual Time Off Requests: In order to allow employees to schedule time off in advance and allow the District to anticipate coverage needs, time off will be requested on an annual basis following the below procedures:
32.2.1. Employees shall submit time off requests in writing no later than February 1st of each year.
32.2.2. The form for such purposes will be provided by the District and will cover the period of April 1st to March 31st.
32.2.3. Employees are required to request time off in order of priority, beginning with their first choice. Based on the number of requests for a specific time period, approval may be limited to two (2) weeks.
32.2.4. Requests received during this time will be considered based on seniority within Job Title in a Department. Job Titles with tiered employees will be considered the same Job Title for the purpose of time off requests. For example, Patient Access Rep I and Patient Access Rep II will be considered the same Job Title when approving time off requests.
32.2.5. Department managers will review all requests and approve or disapprove an employee’s first choice for time off as available. If an employee’s first choice is unavailable, then the manager will select the next available choice from the employee’s list. Department managers will continue to review and grant time off until all requests have been approved or disapproved.
32.2.6. The Department manager shall respond no later than March 1st, approving or disapproving the request. On March 1st, a list indicating approved time off requests shall be posted in the Department.
32.3 Time off requests outside of the Annual Time Off Request Period: Employees may also request time off outside of the Annual Time Off Request Period. Time off requests received after February 1st will be considered on a first received basis.
33.3.1. If employees need time off once a schedule has been posted, they must attempt to trade shifts with another employee. If a shift trade is not possible, employees must make arrangements with their manager in advance of the date.
33.3.2. If an employee has a need to miss part of their shift (for example, to go to an appointment), they must also get this approved in advance of the schedule being posted. If this is not possible, the employee must make arrangements with their manager prior to the d...
Time Off Requests. 2.1 To request time off from their schedule, employees shall submit a Time Off Request form to their immediate supervisor.
2.2 Employees are encouraged to submit their time off requests by March 31st, as seniority will prevail until then. After March 31st it is “first come, first serve.” Time off requests for the period between January 1st and March 31st will be considered on a first come basis.
2.3 Unused time off requests (see Section 2.6) are not to be carried over into the following year.
2.4 Each request will be assessed on but not limited to: • Operational requirements of the work area • Job duties (ie. Aquatic Leader in the middle of a lesson set) • Amount of time being requested • Cost to the City (ie. training replacement)
2.5 The operational requirements will be based on the required service levels. These requirements may vary from time to time and vary from work group to work group.
2.6 Upon completion of the employee’s probationary period, supervisors may grant time off requests as per the table below:
Time Off Requests. 8 a. Requests for time off will be made to managers in a 9 manner identical to vacation leave requests. Employees will note leave on their TAR. 10 Managers will be responsible for tracking paid leave.
11 b. Requests will be submitted six (6) weeks prior to the 12 anticipated leave to allow for scheduling. Six (6) week deadline will be waived for 13 units returning from limited duration layoff. Requests submitted after the six-(6) week 14 deadline may be approved at the discretion of the manager.
15 c. If multiple persons request the same dates off, all involved 16 parties will negotiate which requests take priority based on protocols established at 17 each work site.
Time Off Requests. Time off requests must be submitted (3) three calendar days prior to the date that the officer is requesting off. Exceptions to this policy may be made at the discretion of the Division Commander.
Time Off Requests. 70.01 Time off requests must be made through the Employee Self Service Kiosk (ESS) prior to the applicable schedule being posted. The time off request will be approved or denied and displayed on the Employee Self Service Kiosk (ESS) within five (5) days of the original submission of the request. With the approval of the Manager, Supervisor or departmental designate, the time period may be abridged to forty-eight (48) hours provided the days off requested are available.
Time Off Requests. All requests for time off (other than bid vacation) will be made to the Deputy Director. The Deputy Director will approve or deny requests according to the needs of the center. Article 11.9 of this Agreement will not apply to Supervisors.
Time Off Requests. Due to the scheduling nature and need for coverage at the College, Public Safety employees should give a minimum of two (2) weeks notice for any preplanned leave needed, including planned doctor’s appointments. This excludes the daily use of sick leave. Any exceptions to this timeline must be mutually agreed to between the supervisor and the employee, in writing.
