Personnel Records and Information Sample Clauses

Personnel Records and Information. ‌ A. Personnel Records‌ All personnel files and records will be kept by the College. Information in personnel files will be released to others only upon signed authorization of the affected employee or as otherwise provided by law. An employee will be given a copy of any commendation, evaluation, or disciplinary action forms when such documents are placed in the employee's personnel file. The employee may inspect his/her personnel file at reasonable times. If an employee disagrees with any information contained in the personnel file, the employee may file a written request that the information be corrected or removed. If the College denies the request, the employee may file a written statement of correction or explanation of up to five pages, which will be added to the personnel file and shall remain there so long as the cause of the explanation remains in the file.
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Personnel Records and Information. A. An employee shall, on his / her request and by appointment, be permitted to examine his / her personnel file which shall be kept in the Personnel Department. This information, whether positive or negative, shall be maintained in this file and not in a separate file that can be presented later. An employee may be given a copy of any material in his / her file if it is to be used in connection with a grievance or a personnel hearing. B. No material derogatory to an employee shall hereafter be placed in his / her personnel file unless a copy of same is provided to the employee. The employee shall be given an opportunity to submit explanatory remarks for the record within ten (10) days. C. Materials may be moved from an employee’s file under the terms defined in Article IX. D. It shall be noted, at each supervisor’s site there shall be an employee file maintained for purposes of summative evaluation. The original evaluation is placed in the official personnel file, one (1) copy is placed in the site file, and another copy is given to the employee X. Xxx xxxxxxxx xx-xx-xxxx Xxxx Xxxxxx School District Policies and Job Descriptions will be maintained on-line and accessible on the Lyon County School District website. F. The Association shall be responsible for the distribution of the Classified Negotiated Agreement to the employees and for maintaining copies in the office area and staff lounge.
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Personnel Records and Information. 6 A. An employee or their representative, with written consent of the employee, may 7 inspect that employee's personnel file. Upon written request, an employee or their authorized 8 representative shall be given a copy of any materials in the employee’s personnel file. The 9 County shall comply with ORS 652.750 concerning the inspection of records. 10 B. An employee shall be furnished a copy of any statement written for inclusion in the 11 employee's personnel file concerning the employee's conduct or work performance when the 12 material is first placed in the file or within a reasonable period of time. 13 C. Except as provided below, an employee may request and have removed from 14 Their personnel file any letter of written reprimand more than three (3) years old, provided that 15 the employee’s personnel file does not contain a record of a more recent disciplinary action. In 16 the latter case, the employee will be entitled to removal of the older reprimand only when the 17 employee becomes entitled to removal of all disciplinary actions from the personnel file. 18 D. Any letter imposing a suspension or disciplinary demotion which is four (4) years 19 old or more shall be removed from the employee's personnel file and destroyed, provided that 20 the employee’s personnel file does not contain a record of a more recent disciplinary action. In 21 the latter case, the employee will be entitled to removal of the older suspension only when the 22 employee becomes entitled to removal of all disciplinary actions from the personnel file. 23 E. The employee may respond in writing to any item placed in the employee’s 24 personnel file. Such response shall become a part of the file. Upon request of the employee, the 25 Sheriff has discretion to remove disciplinary material from an employee’s personnel file before 26 expiration of the time periods set forth in C. and D. above. 27 F. The only letters of discipline which shall be admissible in an arbitration hearing are 28 those contained in the employee's personnel files of the Sheriff's Office.
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Personnel Records and Information. An employee or his or her representative, with the written consent of the employee, may inspect that employee’s personnel file, or any other file maintained by the County. Upon written request, an employee or his or her authorized representative will be given a copy of all materials in the employee’s personnel file.
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Personnel Records and Information. An employee or his or her 11 representative, with the written consent of the employee, may inspect that employee’s 12 personnel file, or any other file maintained by the County. Upon written request, an 13 employee or his or her authorized representative will be given a copy of all materials 14 in the employee’s personnel file.
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Personnel Records and Information. ‌ 13.1 The parties agree as follows in regard to personnel records and information: 13.1.1 For the purpose of this section, “personnel file” shall refer to the formal file or files of personnel documents maintained by the Human Resources Manager. 13.1.2 Employee personnel files are protected from access by persons other than those authorized by: (1) the employee, or (2) the custodian of the file. 13.1.3 An employee or their representative, with written consent of the employee, may inspect that employee’s personnel file. Upon written request, an employee or their authorized representative shall be given a copy of any materials in their personnel file. Employees are limited to one complete copy of their personnel file per year and may review their file once quarterly. 13.1.4 An employee shall be furnished a copy of any statement written for inclusion in the employee’s personnel file concerning the employee’s conduct or work performance. 13.1.5 The employee shall have the opportunity to submit a written statement in opposition to all derogatory materials placed into their personnel file. 13.1.6 Any document reflecting caution, consultation, warning, admonishment, and reprimand placed in an employee’s personnel file shall be removed from an employee’s personnel file after three
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Personnel Records and Information. 32 A. An employee or his or her representative, with written consent of the 33 employee, may inspect that employee's personnel file. Upon written request, an employee or 34 his or her authorized representative shall be given a copy of any materials in his or her 1 personnel file. The County shall comply with ORS 652.750 concerning the inspection of 2 records. 3 B. An employee shall be furnished a copy of any statement written for inclusion 4 in the employee's personnel file concerning the employee's conduct or work performance 5 when the material is first placed in the file or within a reasonable period of time. 6 C. Except as provided below, an employee may request and have removed from 7 his or her personnel file any letter of written reprimand more than three (3) years old, 8 provided that the employee’s personnel file does not contain a record of a more recent 9 disciplinary action. In the latter case, the employee will be entitled to removal of the older 10 reprimand only when he or she becomes entitled to removal of all disciplinary actions from 11 the personnel file. 12 D. Any letter imposing a suspension or disciplinary demotion which is four (4) 13 years old or more shall be removed from the employee's personnel file and destroyed,
Sample 1
Personnel Records and Information. The parties agree as follows in regard to personnel records and information: A. For the purpose of this section, “personnel file” shall refer to the formal file or files of personnel documents maintained at the Administration Office. B. Employee personnel files are protected from access by persons other than those authorized by: (1) the employee, or (2) the custodian of the file. C. An employee or their representative, with written consent of the employee, may inspect that employee’s personnel file. Upon written request, an employee or their authorized representative shall be given a copy of any materials in their personnel file. Employees are limited to one complete copy of their personnel file per year and may review their file once quarterly. D. An employee shall be furnished a copy of any statement written for inclusion in the employee’s personnel file concerning the employee’s conduct or work performance. E. The employee shall have the opportunity to submit a written statement in opposition to all derogatory materials placed into their personnel file. F. Any document reflecting caution, consultation, warning, admonishment, and reprimand placed in an employee’s personnel file shall be retained for a maximum of three (3) years, unless there is evidence in the file of repeat occurrences. If evidence of a repeat occurrence is found in the file, all related documents will be retained and removed three (3) years from the date the last incident occurred. Other material will be retained as per OAR 000-00-000. No document reflecting critically on an employee shall be placed in an employee’s personnel file which does not bear the signature of the employee indicating they have seen a copy of the material. If an employee refuses to sign, it shall be so noted by the supervisor, and if the employee so requests, a copy of the document shall be sent to the Union. G. The District will make a good faith effort to remove a document from an employee’s file on the date its minimum retention span expires. Any expired document found in a file will be removed by the District upon notification of its presence beyond the minimum retention period. Documents shall be removed prior to the expiration of the retention period stated above, if such removal is agreed to by the District and the Union as part of the settlement of a grievance, or if removal is ordered by a grievance arbitrator appointed under this Agreement; ordered by the Employment Relations Board; or ordered by a cour...
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Personnel Records and Information 
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Related to Personnel Records and Information

  • Records and Information 14.1 A Sector Association and an Operator must retain records of all information required to be supplied to the Administrator under these Rules. 14.2 In particular, an Operator must retain: 14.2.1 sufficient records to allow the Administrator to verify whether a target unit has met its target, including sufficient records to allow the accurate verification of throughput and annual consumption of energy of a target unit; and 14.2.2 records of energy saving actions and measures implemented during each target period. 14.3 A Sector Association and an Operator must make all records which it is required to retain under these Rules available for inspection by the Administrator or a person appointed by the Administrator and must provide copies of such records in response to a request by the date specified in the request. 14.4 All records required to be retained under these Rules must be retained throughout the duration of an agreement and for a period of four years following the termination of an agreement.

  • Data and Information 14.1 The Contractor shall have the right to use, and shall have access to, all geological, geophysical, drilling, well production, well location maps and other information held by the Republic related to the Contract Area in consideration of the payment of the required fees. 14.2 The Contractor shall promptly provide the Minister, free of cost, with all data obtained as a result of Hydrocarbons Operations under this Contract, including seismic data, geological, geophysical, geochemical, petro-physical, engineering, well logs, maps, magnetic tapes, cores, cuttings and production data, as well as all interpretative and derivative data, including reports, analyses, interpretations and evaluations prepared in respect of Hydrocarbons Operations. 14.3 The Republic shall have title to all original data and information resulting from Hydrocarbons Operations under this Contract, including but not limited to geological, geophysical, petro-physical and engineering data, well logs and completion status reports, and any other data that the Contractor or anyone acting on its behalf may compile or obtain during the term of this Contract. The Contractor is entitled to retain and use a copy of all such data, subject to the provisions of this Article 14. 14.4 The Contractor acknowledges the proprietary rights of the Republic in all data and information referred to in this Article 14 and agrees to treat all such data and information as confidential and to comply with applicable laws and regulations with respect to the storage and any transport or export out of the Republic of any such data and information. 14.5 The Contractor may disclose such information to its employees to the extent required for efficient conduct of Hydrocarbons Operations, provided such individuals have signed or otherwise be subject to an undertaking relating to the confidentiality of the same information as part of their employment contract, or to Affiliates and consultants, or to bona fide prospective assignees of rights under this Contract or to banks or financial institutions from which finance is sought, provided that the Contractor obtains from such entities, prior to disclosure, a written confidentiality undertaking. In the case of disclosure to prospective assignees, any disclosure of such information shall require the prior written consent of the Minister, which consent shall not be unreasonably withheld. 14.6 The Contractor may disclose information as and to the extent required by a regulatory or judicial authority having proper jurisdiction over the Contractor, provided that the Minister is first notified of such disclosure and of the information so disclosed. 14.7 The Contractor’s obligation of confidentiality under this Article shall be of a continuing nature and shall not be cancelled by the expiration, suspension or termination of this Contract, or by any transfer or assignment of interest under this Contract.

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