Requesting Official Time. A. The Union official will request official time in advance from his/her/their first line supervisor or designee. The request will be via email with a copy to the Associate Director. The request will include the approximate amount of time needed and a purpose for the requested official time. The Union official will record official time in the Agency’s automated time and attendance system (currently WebTA) by using the appropriate transaction codes (currently Program Code Rural Development Other (RD00) and Activity Code HR (307) or other required codes).
Requesting Official Time. Union representatives must seek and obtain the approval from an immediate supervisor well in advance of a representational activity on official time to provide the supervisor ample opportunity to assess whether there would be an adverse effect on operations. The Agency acknowledges that some representational activities preclude requests for official time in advance. In these instances, supervisors will make every effort to release Union representatives without undue delay. If the representative cannot be released at the time of the request, the representative and the supervisor will make its best efforts to agree to a mutually agreeable time for departure, normally within 24 hours. The Union representative will be given time to inform any bargaining unit employees involved about the delay. Union representatives will be permitted to leave their assigned work area on official time as authorized under this agreement after reporting to their immediate supervisor or appropriate management official to request permission and identifying the purpose of their activity, in relation to Section 2 of this Article. When making the request for official time, the representative will, at a minimum, advise the supervisor of the estimated amount of official time needed, the date and time when the official time will be used, where the representational function will occur, and the reason for which the official time is requested. Permission to conduct official Union business, including representational assistance activities, will normally be granted unless absence of the representative from his or her duties as determined by the immediate supervisor would cause adverse effect on the mission of his or her area. While on official time, if the Union representative needs to leave the work site and his or her supervisor is temporarily absent from the site, the representative will notify the supervisor by calling their mobile phone or and or sending an e-mail message indicating where they are and approximately how long they will be gone. If the Union representative exceeds the amount of official time granted by the supervisor, the Union representative shall inform the supervisor as soon as practicably possible in order to receive approval for the additional amount of requested official time. No later than by the end of the relevant pay period, the Union representative will inform the immediate supervisor how much official time the Union representative used during that particular pay ...
Requesting Official Time. When requesting grants of official time, the Union official and an affected employee must provide the following information in writing via the employee’s supervisor to the Site Director or designated official:
Requesting Official Time. A. Union representatives will be permitted to leave their assigned work area on official time, as appropriate, as authorized under and subject to this Agreement, including the limitations on pay and official time, after:
Requesting Official Time. Union representatives desiring release from work to perform authorized duties on official time must make a request to the supervisor or identified management designee, providing the respective payroll code, (BA for term negotiations, BB for mid-term negotiations, BD for Labor/Management Relationships, BK for Grievances/Appeals), estimated length of official time, a phone number and destination where the official may be reached.
Requesting Official Time
