Compensatory Time Requests. Employees with accumulated compensatory time may request such time off by providing a written request to their supervisor at least 72 hours in advance of the requested time off. The City will not unreasonably deny such requests as long as proper notice has been received and the city is able to provide adequate staffing without mandating an employee to fill the shift or other similar undue hardship. Once approved, compensatory time off will not be cancelled except in case of exigent circumstances.
Compensatory Time Requests. The employee may take compensatory time (at the overtime rate) in lieu of overtime pay at the employee’s option. All requests for compensatory time shall be subject to the approval of the Chief of Police, who may deny or limit such requests based up operational need, which include but are not limited to maintaining adequate manpower, meeting scheduling needs, etc. Compensatory time requests must be submitted at least one (1) week in advance of the date requested, unless mutually agreed otherwise, and denials may not be made for the sole purpose of avoiding overtime. The parties agree that where an employee has been denied the usage of compensatory time, he shall be offered an alternative day for compensatory time usage within the next thirty (30) days for usage, be offered cash payment for the amount of hours denied, or the employee may withdraw his request for usage. The parties specifically agree that thirty (30) days constitutes a reasonable time period for satisfying a request for compensatory time usage under the Act. The parties acknowledge that the Employer retains all its rights to manage the use of and administration of accumulated time under federal law. Compensatory time, sick time, and vacation time balances are to be updated and released every two (2) weeks, when payroll is distributed. If the employee disputes the balance of accumulated time, the Employer shall provide proof as to the validity of the calculation.
Compensatory Time Requests. 1. Employees requests for use of compensatory time balances shall be honored, so long as the request is received by the employer at least 48 hours in advance. Requests for use of compensatory time may, in the sole discretion of management, be rejected in all circumstances if this advanced notice is not provided, including circumstances that were previously referred to as “emergency comp time.” Further, notwithstanding this notice, a request for compensatory time may be denied only in circumstances when it cannot be accommodated for operational reasons. If denied, an alternate day may be requested and such request will be given preferential treatment but shall not require “bumping” another employee from a previously scheduled day off. Any grievance resulting from management’s discretion to reject a request for the use of comp time pursuant to this section shall not be subject to arbitration. Priorities in honoring requests for use of compensatory time balances will be given to employees.
2. Notwithstanding the provisions set forth in subsection (1) above, when the rejection of an employee’s request for use of compensatory time would force an employee into no pay status, but where the employee still has one (1) or more accrued comp days standing to his/her credit, the employee shall be permitted to utilize a compensatory day to be paid for the day. Notwithstanding the fact that the employee is paid for the day, the employee may still be subject to discipline in accordance with the department’s attendance policy.
3. Priorities in honoring requests for use of compensatory time balances will be given to employees:
a. where scheduled one (1) month in advance,
b. where shorter notice of request is made. Requests for use of such time under 1 and 2 herein will be honored except where emergency conditions exist or where the dates requested conflict with holiday or vacation schedules.
Compensatory Time Requests. 1. Requests for comp time will be granted subject to operational emergencies (including but not limited to snow emergencies, fires, floods, transit strikes and/or unusual circumstances), major holidays which includes any heavy travel day directly associated with that holiday, and the ability to cover the position with a qualified TWU employee.
2. Requests for comp time may not be denied if the denial is predicated upon the need to cover the tour on an overtime basis. Overtime assignments as a result of comp time requests will be covered on a voluntary basis. If there are no volunteers to work overtime, the comp time request will be denied.
3. Requests for comp time must be submitted in writing to the appropriate staff designated to handle comp time requests no earlier than thirty (30) calendar days and no later than ten (10) calendar days before the date requested.
4. Requests for comp time will be processed on a first come, first served basis.
5. If there are excess qualified members working a tour, an employee may make a request for comp time on less than ten (10) calendar days’ notice. Approval of comp time requests on less than ten (10) calendar days’ notice is subject to management’s discretion.
6. The appropriate staff will notify the employee of the status of his/her request as soon as possible, but no later than five (5) calendar days before the date requested. If the request for comp time is made on less than ten (10) calendar days’ notice, the employee will be notified of the status of the request five (5) calendar days before the date requested if possible, or as soon as practicable.
