Procurement and Contracting. In accordance with 2 CFR Part 200, the cost plus a percentage of cost and percentage of construction cost methods of contracting shall not be used. This provision shall supersede any conflicting provision in an executed contract document or agreement funded in whole or in part with CDBG funds.
Procurement and Contracting. This chapter outlines the requirements for using Federal funds to purchase materials, products, or services under the CDBG Entitlement program. Whether you are a small agency purchasing occasional office supplies or a large organization contracting for millions of dollars of construction services, the requirements governing the purchasing process are designed to ensure that you: • Follow a free and open competitive process in securing those products or services. • Properly document your purchasing activities and decisions. • Observe the special rules for particular kinds of purchases (small purchases, competitive sealed bids, competitive proposals, and sole source procurements). • Properly bond and insure work involving large construction contracts and/or subcontracts. • Use local businesses and contract with small, minority and/or women-owned businesses to the maximum extent feasible. When it comes to spending the taxpayer’s money, no matter how little the amount, it is important to ensure that the prices you pay are competitive, and that you (and the taxpayer) are getting good value. The rules don’t require that you get a bargain every time you buy, but only that you pay a fair price. They don’t require that you always get the latest in technology at the lowest possible cost, but only that you shop around and get what you paid for. This means that you should seek to buy with CDBG funds only what is necessary under the terms of your Subrecipient Agreement, and no more. You should also be able to ensure the integrity of your purchasing decisions; to document the history, results, and decisions behind your purchases; to follow the rules for certain kinds of transactions; and to offer opportunities to local and disadvantaged firms to respond to your purchasing needs. By following these requirements you are helping to guarantee the fairness and the vitality of our free market system, and to ensure that taxpayer resources are not being wasted. By observing the basic rules, you’ll also find your purchasing decisions can be more efficient. For example, if you set up a standardized purchasing system for securing price quotations and preparing purchase orders, you won’t have to reinvent the wheel every time you want to buy materials and supplies. These efficiencies in turn can help make your limited purchasing budgets go much farther. You’ll also have the satisfaction of knowing you paid a fair price for every purchase. In addition, when you use CDBG funds to purc...
Procurement and Contracting. PEDB will procure and coordinate the delivery of all equipment, materials and services required for the engineering, construction and commissioning of the Project, such procurement and contracting to include the following:
6.1 Prepare a procurement schedule for planning and monitoring the purchase of goods and services for the Project to meet the overall Project Schedule;
6.2 Evaluate and pre-qualify selected bidders. For each bid package to be issued recommend a list of no less than three and no more than eight qualified bidders;
6.3 Prepare standard bid documents for including with each bid set. This includes standard bid documents, Invitation to Bid Forms, Bid Forms, Standard Bid Information Requests, Site Conditions, Standards and Requirements, General Conditions, Special Conditions, Terms and Conditions of Purchase Order/Contract, Information to Bidders and Information to Contractors;
6.4 Prepare bid packages for each bid such packages to include Bidders List, Technical Specifications, Drawings, and standard bid package attachments;
6.5 Organize and Coordinate pre-bid site meetings;
6.6 Receive bids from Suppliers and Contractors;
6.7 Recommend equipment, materials and products for purchase;
6.8 Expedite the procurement of long-lead items in accordance with purchase specifications to obtain delivery by the date scheduled in the Project Schedule;
6.9 Prepare bid specifications and prepare documents to facilitate the bidding and awarding of Contracts, allowing for phased construction and taking into consideration such factors as time of performance, availability of labour, overlapping trade jurisdictions, provisions for temporary facilities, and existing operations;
6.10 Determine applicable requirements for equal employment opportunity programs and union labour requirements compatible with NEWCO's labour union agreements for inclusion in Contracts;
6.11 Administer labour relations to minimize labour disputes during the Project;
6.12 Review the Contracts to eliminate areas of conflict and overlap in work to be performed by the various Contractors, and prepare pre-qualification criteria for bidders. Prepare lists of pre-qualified bidders in co-operation with NEWCO;
6.13 Solicit interest of prospective Suppliers and Contractors in the Project;
6.14 Receive and analyse competitive bids for the various Contracts and select appropriate Contractors and Suppliers. Provide consultation services to TTTI on technical and commercial matters as and when reasonably ...
Procurement and Contracting. 5.1. The Board shall be the Authority’s contract review board, until otherwise delegated by the Board.
5.2. The Board shall prepare and adopt, or adopt by reference, procurement, and contracting rules for the Authority. Procurement and contracting rules of the Authority may include authorizations and procedures to procure and engage in alternate or supplemental public works contracts such as design-build, progressive design-build, and construction manager-general contractor contracts, and to engage in public- private partnerships.
5.3. Until the Board adopts superseding rules, the Authority shall abide by the procurement and contracting rules of the county in which the Primary Place of Business is situated, except that any applicability of, or reference in, the county rules to the county shall be read as referring to the Authority, to the county commission shall be read as referring to the Board, and to the county administrator shall be read as referring to the Executive Director or its designee. The Board may reasonably interpret other provisions of the applicable county rules as may be needed to apply the county rules to a bi-state bridge commission.
Procurement and Contracting. 13.1. Following the Authority Formation Date, the Authority shall have the exclusive power to procure and contract for goods and services with respect to the Replacement Bridge, except when (i) the contract is for an activity or project that is the responsibility of another party, or (ii) the Authority and an alternative contracting party agree otherwise.
13.2. The Authority may use any procurement procedure permitted by the Applicable Laws, and, if applicable, federal law, to procure goods, services, and construction.
13.3. Without any review or approval by any other unit of government, the Authority, as it may elect, may enter any:
a. Intergovernmental/interlocal, or other agreement with any local government, state agency, federal agency, or other unit of government for any purpose of the Authority;
b. Combination of contracts, agreements or other arrangements with one or more public or private entities for the acquisition, design, construction, installation, operation or maintenance of the Replacement Bridge, including but not limited to (i) alternative or supplemental public works contracts, such as design-build, progressive design-build, and construction manager-general contractor contracts, (ii) public-private partnership agreements, (iii) franchise agreements, and (iv) financing agreements; or
c. Lease or contract for personal property, services, goods, equipment, materials, or supplies.
Procurement and Contracting. The Foundation’s Board shall develop policies and procedures that address procurement and contracting activities. When practicable, the Foundation shall use competitive procurement methods. Such policies must include a process for determining authority for authorizing contracts on behalf of the Foundation and for authorizing expenditure of Foundation funds. Authority for these functions cannot be delegated solely to an employee of the institution.
Procurement and Contracting. A. The Subrecipient shall ensure that any procurement involving funds authorized by the Agreement complies with all applicable federal and state laws and regulations, to include 2 C.F.R. §§200.318 through 200.327 as well as Appendix II to 2 C.F.R. Part 200 (entitled “Contract Provisions for Non-Federal Entity Contracts Under Federal Awards”).
B. As required by 2 C.F.R. §200.318(i), the Subrecipient shall “maintain records sufficient to detail the history of procurement. These records will include but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price.”
C. As required by 2 C.F.R. §200.318(b), the Subrecipient shall “maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders.” In order to demonstrate compliance with this requirement, the Subrecipient shall document, in its quarterly report to XXXX/HS, the progress of any and all subcontractors performing work under this Agreement.
D. Except for procurements by micro-purchases pursuant to 2 C.F.R. §200.320(a)(1) or procurements by small purchase procedures pursuant to 2 C.F.R. §200.320(a)(2), if the Subrecipient chooses to subcontract any of the work required under this Agreement, then the Subrecipient shall forward to XXXX/HS a copy of any solicitation (whether competitive or non-competitive) at least fifteen (15) days prior to the publication or communication of the solicitation. GEMA/HS shall review the solicitation and provide comments, if any, to the Subrecipient within seven (7) business days. Consistent with 2 C.F.R. §200.325, XXXX/HS will review the solicitation for compliance with the procurement standards outlined in 2 C.F.R. §§200.318 through 200.327 as well as Appendix II to 2 C.F.R. Part 200. Consistent with 2 C.F.R. §200.318(k), XXXX/HS will not substitute its judgment for that of the Subrecipient. While the Subrecipient does not need the approval of XXXX/HS in order to publish a competitive solicitation, this review may allow XXXX/HS to identify deficiencies in the vendor requirements or in the commodity or service specifications. XXXX/HS’ review and comments shall not constitute an approval of the solicitation. Regardless of XXXX/HS’ review, the Subrecipient remains bound by all applicable laws, regulations, and agreement terms. If during its review XXXX/HS identifies...
Procurement and Contracting. The Recipient manages the process for awarding contracts to specific service providers, ensuring that funds are expended according to the priorities, allocations, and directives of the Council. The Council may not designate (or otherwise be involved in the selection of) Subrecipients during the procurement and contracting process. The Council and its staff play no role in procurement or contracting, except as outlined in the section on Subrecipient Procurement (see page 8). All federal fiscal reporting and required audits are the responsibility of the Recipient.
Procurement and Contracting. Metro will lead the procurement and contracting process, selecting the procurement vehicle and executing the contract regarding Replica data. The contract will include the acceptance criteria developed under Task 1 as well as terms and conditions governing usage of and access to the Replica data (see Exhibit C for example Replica terms and conditions provided by Sidewalk Labs). Metro provides data to public agency partners in the Portland region, and Metro’s intent is for the contract to allow for: • Staff at public agencies throughout the region to have access to Replica through an online interface • Users to access the complete raw Replica dataset via API, including both current and previous quarterly updates, and to download and host data as needed • Users to access a methodology document, data dictionary, and other information needed to interpret and analyze Replica data • Users to combine Replica data with data from other sources, analyze data, and share results, without restrictions or conditions This intent is reflected in the term sheet signed by Metro and Sidewalk Labs (Exhibit D), which indicates a good-faith agreement to develop an agreement to pilot test Replica. Metro will share the draft terms and conditions with TriMet and Portland for feedback prior to executing the contract.
Procurement and Contracting. District procurement of goods and services shall be governed by the MFD Laws, including AR.S. § 48-4204(E). District and City of Tucson may engage in cooperative purchasing as provided in paragraph 4.5 above at the election of the District and City. If the District procures goods or services through the City of Tucson's Procurement Department, such procurement shall be governed by the Charter and Code of the City of Tucson, together with the regulations and policies adopted pursuant thereto; but in any event any contract procured for the District shall be executed or affirmed by the District and any purchase orders associated with a District contract shall be issued by the District.
