Documentation of Sick Leave. The District may require documentation from a physician licensed to practice medicine, or a properly authorized physician assistant, as a basis for pay during sick leave after an absence of three (3) consecutive days for personal illness or injury, or as it may deem necessary in other cases.
Documentation of Sick Leave. A. Sick leave for three workdays or less may be approved without a medical certificate. However, when the leave approving official has reason to believe that the employee is not incapacitated for duty, the leave approving official may require medical certificates for any period of absence in accordance with 5 CFR 630, Subpart D.
B. An employee requesting sick leave, for periods of illness of more than three consecutive work days must make an appropriate request and may be required to furnish evidence of the need for sick leave within a reasonable period of time after return to duty. Employees who are required to provide a medical certificate or other evidence of illness to justify a sick leave request will be carried in an Absence Without Leave (AWOL) status until acceptable medical documentation is provided. AWOL is not a disciplinary action. It is a non-pay status that may form the basis for a disciplinary action. Medical certificates or other evidence of illness which may be required will be submitted within 15 days after the employee’s return to duty. If, due to circumstances beyond the control of the employee, he or she is unable to provide the documentation within 15 calendar days, the employee must provide the evidence or medical certification no later than 30 calendar days after returning to work. An employee who does not provide the required evidence within 30 calendar days is not entitled to sick leave in accordance with 5 CFR 630.405(b).
C. An employee can justify the request for sick leave by the following:
1. By medical certification from the Department’s personnel physician or the employee’s personal physician or health care professional;
2. By the employee’s own written statement in instances where the illness was not treated by a physician. The statement will indicate why a physician was not seen, for example, remoteness of area, nature of illness, or other specific reasons. The supervisor may request clarification should the employee’s written statement not be sufficient to support the request.
3. An employee with chronic medical condition that does not require medical treatment, but does result in periodic absences from work, will not be required to furnish a physician’s certificate on a continuing basis if the employee:
a. Is not on leave restriction; and,
b. Provides, if requested, an updated valid medical certificate every six months which clearly states the continuing need for periodic absences.
4. Medical certification must include a...
Documentation of Sick Leave. The University reserves the rights to require acceptable evidence of illness, injury, or disability before allowing any sick leave benefits. An employee who is (or expects to be) absent from employment shall notify the appropriate supervisor as soon as possible, and, in cases where the absence will be for more than three (3) days, the employee shall notify the supervisor of the anticipated length of absence so that arrangements can be made for the employee's duties to be assumed during said absence.
Documentation of Sick Leave. A. An employee requesting annual leave, sick leave, or leave without pay for periods of illness of more than three consecutive work days must make an appropriate request and may be required to furnish evidence of the need for sick leave within a reasonable period of time after return to duty. An employee can justify the request for sick leave by the following:
1. By medical certification from the Department's personnel physician or the employee's personal physician or health care professional;
2. By the employee's own written statement in instances where the illness was not treated by a physician. The statement will indicate why a physician was not seen, for example, remoteness of area, nature of illness, or other specific reasons. The supervisor may request clarification should the employee's written statement not be sufficient to support the request.
3. An employee with chronic medical condition that does not require medical treatment, but does result in periodic absences from work, will not be required to furnish a physician's certificate on a continuing basis if the employee: (1) is not on leave restriction and (2) provides, if requested, an updated valid medical certificate every six months which clearly states the continuing need for periodic absences.
4. Medical certification must include a statement that the employee was incapacitated for work and date(s) of the incapacitation. This will be considered sufficient for medical certification purposes. This applies to both sick leave of more than three days and certification for sick leave restriction.
B. Information or documents regarding an employee’s absence for sick leave purposes are highly sensitive. Management will ensure that they are maintained in a secure and confidential manner.
Documentation of Sick Leave. When an employee utilizes sick leave for an absence of three (3) consecutive days or more, the employee may be required to furnish a certificate from the employee’s treating medical practitioner stating the nature of the illness, injury, treatment and prognosis. Additionally, if the Employer has reasonable cause to believe potential sick leave abuse is occurring, it may, in addition to any other remedy it may have, require an employee to submit a physician’s statement following any use of sick leave. Abuse of sick leave, falsification of an application for sick leave or a practitioner’s statement, or failure to submit adequate proof of illness or injury may result in the disapproval of sick leave, disciplinary action, or both.
Documentation of Sick Leave a. Periods of absence on sick leave in excess of Three (3) consecutive workdays, or for a lesser period when management determines it is necessary, must ordinarily be supported by a medical certificate to be filed within fifteen (15) workdays after return to duty. In lieu of a medical certificate, the employee’s signed statement explaining the nature/purpose of her/his illness may be accepted, when it is unreasonable to require a medical certificate or because the illness does not require the services of a physician. Nature/purpose means whether or not the sick leave absence is because of illness/injury/incapacitation of the employee, care of a family member with a serious health condition or bereavement. For extenuating circumstances such as serious accident or illness, the supervisor will exercise due consideration of the circumstances in enforcing the reporting requirements.
Documentation of Sick Leave. 9.3.1 An employee absent for more than three (3) consecutive work days must supply a physician’s note to be eligible for paid sick leave, unless waived by the Employer.
9.3.2 If an employee fails to submit adequate proof of illness, injury or death of an immediate family member upon request, or in the event that upon such proof as is submitted or upon the report of medical examination, the Board, at its reasonable discretion, finds there is not satisfactory evidence of illness, injury or death sufficient to justify the employee’s absence, such, leave may, at the Board’s discretion, be considered an unauthorized leave and shall be without pay.
9.3.3 Any abuse of patterned use of sick leave shall be just and sufficient cause for disciplinary action, up to and including termination.
9.3.4 The Board may require an employee who has been absent for more than ten (10) consecutive work days, due to personal illness or injury, prior to and as a condition of his/her return to duty, to be examined by a physician designated and paid by the Board, to establish that he/she is not disabled from the performance of his/her duties and that his/her return to duty will not jeopardize the health and safety of other employees or children.
9.3.5 Medical appointments should be scheduled during non-working time if possible. Sick leave may be used for a doctor’s appointment if notice is given to management at least one
(1) day prior to the appointment. In an emergency situation, a doctor appointment can be made the same day and verification of the appointment will be required.
Documentation of Sick Leave. Where medical verification is required, it is the employee’s responsibility to provide Human Resources with signed written statement, fully and accurately completed by an attending physician/medical practitioner. If the illness concerns the employee’s health, the signed written statement should document the employee’s related health condition and inability to work. If the employee verification concerns the health of an immediate family member who requires care from the employee, then the verification should be related to the family member’s health needs and the necessity for the employee’s presence. Employees are normally expected to document the use of sick leave within three (3) working days of the inception of their illness. The Employer recognizes that under certain rare circumstances, this may not be possible.
