Focus Group Meetings Clause Samples
The Focus Group Meetings clause establishes the requirement and procedures for convening meetings with a designated group of stakeholders or representatives to discuss specific topics related to the agreement. Typically, this clause outlines how often such meetings should occur, who is expected to attend, and the general purpose or agenda, such as reviewing project progress or addressing issues. Its core function is to ensure regular communication and collaboration among key parties, facilitating informed decision-making and timely resolution of concerns.
Focus Group Meetings. Focus group meetings will be critical to soliciting stakeholder input for building the scenario planning model described in this Scope of Services. These meetings will be used to better understand the influence of market forces, local development policies, and available infrastructure on future development scenarios evaluated using CommunityViz software. The following focus groups will be established for this project: Real Estate and Business Organizations — This group represents the perspective of local developers, economic development interests, and real estate organizations. Participants in the focus group will generate a list of factors that make land attractive for a variety of land uses, rank those factors in order of importance, and answer general questions about the region’s development patterns. Local Utility Providers — This group represents the perspective of local utility providers in the study area. Participants will generate information on current system demand, available capacity, and planned service areas. Future expansion plans will be incorporated into the scenario planning model to determine where and how quickly development might occur. Local Policy-Makers — This group represents local city and county planning departments in the NC Capital Area MPO planning area. Participants will identify local plans, programs, and policies that shape growth in the study area. Meetings are assumed to last up to two hours in length. The Client will organize meeting times and locations. The Consultant will coordinate with representatives of NC Capital Area MPO to review available data maintained for the planning jurisdiction. In reviewing available data, the Consultant will determine limitations of either the region or sub-region models for forecasting and allocating future year socioeconomic data. GIS data will be provided by the Client in coordination with their partnering member jurisdictions. The Client will provide the following GIS data for developing the sub-region, region, and super region spatial data planning models described in Tasks 7 – 9 of this Scope of Services: tax parcel data aerial photography building footprints official zoning classifications roads (centerline file) water and sewer infrastructure and service areas public rights-of-way and dedicated easements water bodies permanent conservation areas floodplains civic buildings (e.g. libraries, museums, police and fire stations) park and school locations ...
Focus Group Meetings. Halff will meet with key community representatives to guide initial Master Plan analysis and development (Trip #2). These listening sessions will be used to identify important community issues in relation to the future of municipal sports facilities. Meetings will be topical so that a more in-depth discussion may occur on specific issues; however, it is understood that some attendees may participate in meetings based on time availability. A single City staff representative is recommended to attend each focus group meeting to provide insight and expertise. Up to three (3) focus group meetings will be facilitated by Halff with representatives of key interest groups or organizations as selected by the City (with Halff input). For example, these groups may be comprised of participants from these areas: Maintenance and operations, sports recreation vendors or management, recreational interest groups, etc. Focus group participants should be distinct from membership in a designated advisory committee (Task 2.2) and should not exceed more than 12 participants per session. Focus group meetings will be conducted in an informal interview format, will last between 60-90 minutes, and will occur during normal business hours. The City and Halff may postpone one (1) or more meetings to align with other project benchmarks and/or scheduled Trips.
Focus Group Meetings. The ECT Team will prepare and attend one meeting with the Focus Group to obtain the goals, viewpoints and concerns of the members of the focus group. The content of the meeting with the Focus Group will be discussed with the Technical Team and will be developed with the Team's advice and counsel. The format of the Focus Group meetings will be developed with the Technical Team. The ECT Team will prepare minutes of the meeting in a format suitable for posting on the City's website and will distribute copies of the minutes to interested stakeholders.
Focus Group Meetings. The Consultant Team Project Manager will lead Focus Group Meetings, which will include a series of facilitated discussions with small groups (no greater than 12 to 15 selected individuals).1 The purpose is to: • encourage dialogue on specific development issues as they relate to the City’s established policies, regulations, and procedures; • educate the Consultant Team on day-to-day issues associated with administration, application, and unintended consequences of the UDO; and • build a constituency for the UDO update from stakeholders who use and are familiar with the UDO. The Consultant Team will host and facilitate up to 10 hybrid onsite/virtual meetings. Typical topics and/or common groupings may occur as listed below. However, final topics, groupings, and participants will be coordinated with the City’s Project Manager: • Transportation, utilities, and infrastructure engineers; • Open space, environment, and sustainability agencies and practitioners; • Building design professionals and private developers; • Economic development, real estate brokers and agents; • Land use, home builders and commercial builders; • Special interest groups such as impacted local merchant associations, historic organizations, housing not- for-profits, and/or neighborhood groups, • Planning Commissioners, government leadership, and relevant agencies; • Stakeholders involved with the Downtown Form District (DFD); and • Other regular users of the City’s development code or major stakeholders identified by staff. The City will coordinate scheduling of meetings and invitations to individuals to attend Focus Group Meetings with the Consultant Team for this task. The City will select individuals to include in each Focus Group and promote the meetings by arranging a venue for each meeting and notifying attendees of the place and time. We can also present to the Planning Commission at a regularly scheduled meeting as part of this task, either on the same day as the focus group meetings or as an item on their agenda. 1 Focus groups are distinct from the Technical Advisory Panel (Subtask 3.2: Technical Advisory Panel Meetings, page 11), in that they only provide informal input and will participate on an ad-hoc basis. The Technical Advisory Panel is used as a sounding board for the UDO drafts and is advisory in nature. The focus groups can occur at different points in the process. Focus groups with building design professionals, developers, and neighborhood leaders are useful before...
Focus Group Meetings. Focus groups can be a useful engagement tool in longer-range projects where it is helpful to test out ideas and messaging with a smaller group before taking new ideas and concepts to the public. In the case of coordinated planning, focus groups are good audiences to work through various strategies and alternative approaches, and operate as a “test lab”, so to speak. For the purposes of this project, there will be two to four focus groups made up of representatives from the target populations that meet over the course of the project. The focus groups should be made up of a wide swath of the representation for whom the plan is being compiled, diversity in age groups, abilities, genders, ethnicities, and income levels. Another option is to host “affinity groups”, wherein the groups consist of individuals with similar backgrounds, which sometimes makes it more comfortable for people to speak up.
Focus Group Meetings. The COVID-19 pandemic has shifted the balance of our approach to public engagement to lean more heavily on virtual outreach. In reality, we have always received broader input from our online activities than in-person engagement opportunities. While we still greatly value face-to-face interactions with both our client and client communities, we are now operating under a unique set of circumstances. The ability to use Microsoft Teams and/or Zoom for focus group meetings still allows us to gather small groups of stakeholders together in a virtual space. We will work with the Town staff to create the stakeholder lists and a block schedule for two days of meetings (up to 12 one hour session). Upon request by any invitees, the Town will provide a reserved space in the Halle with technology in place to safely attend the meeting. We expect the Downtown Ambassadors to be involved in these initial meetings and continue to stay engaged throughout the process in both design direction and in encouraging the community’s participation.
Focus Group Meetings. To supplement the public events, we will work with City staff to develop a list of stakeholders and schedule focus group meetings early in the planning process to gather their thoughts on the areas’ opportunities and challenges and program elements and potential locations. Interviews may also be incorporated into other public participation events to better engage the stakeholder group. We anticipate approximately twelve (12) focus group meetings that will include but are not limited to: • El Dorado County • California Tahoe Conservancy • Tahoe Regional Planning Agency • California Department of Transportation • Regional Water Quality Control Board • Utility Providers • City staff and operators currently maintaining and operating the park • Seniors currently using the existing center • Surrounding residential communities • Adjacent property owners and business owners who reside next to and near the park. • Current users of park facilities and campground • Public and private recreation providers.
Focus Group Meetings