Project Initiation and Planning Clause Samples

Project Initiation and Planning. This stage involves Pre-Implementation Planning and facilitates verifying that the sequencing, timing, and scope for the project are correct. The specific tasks of this stage are described below. Tyler's methodology places the project manager in the key role of coordinating and directing the resource teams that are responsible for delivering Tyler Supervision and its customer enhancements. Tyler's project management teams coordinate all aspects of the project from requirements analysis and development monitoring to data conversion, training and implementation.

Project Initiation and Planning. ● Conduct stakeholder interviews to refine requirements. ● Review existing GIS infrastructure, Esri configurations, Police RMS, Python scripts, SQL logs, Veeam backups, and Crystal Reports. ● Define CJIS compliance criteria and align with Esri best practices. ● Develop a project timeline, resource plan, and risk assessment.

Project Initiation and Planning. Contractor shall perform and complete the following:  Contact/visit potential locations for camera installation  Provide revised plans based on permissions denied  Contact new locations, if necessary  Obtain signed Memorandum of Understanding(s) (MOUs) for camera installations  Submit new plans for City approval

Project Initiation and Planning. As part of the initiation and planning phase of the project, there are a number of project activities that will be performed to develop a solid foundation for the project. The following table identifies the activities that we anticipate occurring during the start-up phase of the project, although they may not be performed in the exact order presented. Activities Deliverables/Tools ▇▇▇▇▇▇ ▇▇▇▇▇ Role 1. Define project organizational structure including roles and responsibilities for the following major project functions: • Executive sponsor(s) • Project leads (District, Vendor, ▇▇▇▇▇▇ ▇▇▇▇▇) • Project steering committee • Functional/Process teams • Communications and Change Management team • Technical team including System administrator, Configuration management coordinator, Interfaces and modifications coordinator, Help desk, Report development, Interfaces development • Training team • Project administrator • Collaboration environment administrator • Rights administrator(s) • Facilities coordinator • Testing coordinator • Meeting scheduling coordinator • Project plan management • Documentation development • Report development • Data conversion • Post implementation coordinator • Project Organizational Chart • Roles and Responsibilities Matrix Lead Activities Deliverables/Tools ▇▇▇▇▇▇ ▇▇▇▇▇ Role 2. Define the on-going system support structure to include: • Governance body (Executive Steering Committee) • Project functional leads • IT project lead • Help desk • System administrator • Report development • Rights administrator • Database administrator • Programmer/analyst • Module leads • Training and documentation administrator • System Support Plan Lead 3. Develop the project scope statement that includes the following: • In-scope areas, functions and activities • Out-of-scope areas, functions and activities • List of deliverables with timing • Milestones with timing • Scope Statement To be included as part of the negotiated SOW with the vendor

Project Initiation and Planning. The project initiation and planning session is designed to identify the high-level goals and objectives of Customer’s use of ▇▇▇▇▇▇▇.▇▇.

Project Initiation and Planning. During the first two months of the project, the Contractor will be expected to work with the One Washington PMO to produce and incorporate the following plans: • Project Management Playbook to include a Microsoft Project Work Plan with WBS • Requirements Management to include a Requirements Traceability Matrix ongoing management, starting with the SAAS ERP SI – Requirements.xlsx document provided in the procurement documentation and the applicable items in the ERP System Security Matrix (Schedule E to the Umbrella Terms and Conditions) as set forth in the “Contractor Response” column of such Schedule. • Resource Management and Staffing Plan to include a Responsibility Matrix (RACI) • Cost Management Plan • Schedule Management Plan • Scope Management Plan • Quality Management Plan • Risk Management Plan • Governance Plan This section describes the Plan Stage of the Imagine Phase in the Momentum methodology. During the Imagine Phase, in close partnership with the State Project Management Office (PMO), the Contractor PMO will develop the Project Management Playbook, which establishes the processes, strategies, plans and staffing for the completion of the project. These activities include: • Aligning project management approach with applicable State project management guidelines and standards as required. The reconciliation of the Momentum methodology with other methods and processes in place at the State is a collaborative process discussed in the Imagine Phase of the project. With mutual agreement, the Contractor can modify or extend Momentum as needed to map to State project management guidelines. • Defining and confirming the project scope, governance, roles and responsibilities and key Milestones in the Project Charter. • Establishing standards for project status reporting, risk and issue management, action item management, and decision management and developing the RAID Log Template, which will be used to monitor these areas over the course of the project. • Defining template, schedule, and cadence for status reporting. • Project controls, standards and procedures (delivered in the Project Management Playbook) including: o Managing Project Documentation – Includes templates used (e.g., configuration setting and procedures, functional and technical design specifications, test case scenarios, change request procedures, etc.), organization of project directories, naming conventions, and version control procedures. o Meeting Procedures – Includes formal (sur...