Task Work Orders. Task Work Order Contracts may be issued at any time during the Initial Contract Term and any Renewal Contract Term. A Task Work Order Contract will authorize the Contractor to perform the Work for a lump sum amount at the marked up hourly rates agreed to and set forth in the Fee Schedule. The maximum fee allowed by law for any individual Task Work Order Contract, which includes all fees and reimbursable expenses and contingencies, shall not exceed the total set in Section 4-102 (2) A. of the APS Procurement Resolution, as amended or the Virginia Public Procurement Act. Provided, however, the Contractor shall not commence work under any Task Work Order Contract until a Purchase Order from the Procurement Agent or designee has been received. It is understood that more than one Task Work Order Contract may, at the Owner's sole discretion, be offered to the Contractor during the Initial Contract Term and any Renewal Contract Terms. Although the potential exists for multiple Task Work Order Contracts being offered to the Contractor during the Initial Contract Term and Renewal Contract Terms, the maximum fees allowed by law for the aggregate of all individual Task Work Order Contracts, which includes all fees and reimbursable expenses and contingencies, shall not exceed the total set in Section 4-102 (2) A. of the APS Procurement Resolution, as amended or the Virginia Public Procurement Act. APS does not represent or guarantee that the Contractor will receive any Task Work Order Contracts.
Task Work Orders. All projects conducted under this Agreement will be defined by written Task Work Orders as outlined below. The Contractor will not be compensated for time spent in the preparation of Task Work Order Plans. Preparation of Task Work Order Plans is considered covered by the Contractor’s overhead expenses. The following steps will be followed for all Task Work Orders:
(a) NYSERDA will, at its discretion, pursue either of the following options: Option
1) Issue a Project Request to the consultant that has been approved as having a specialized capability under a specified Support Area, or; Option
2) Issue a Project Request to all consultants retained under a specified Support Area by engaging in a mini-bid process.
(b) Under Option 1, the contractor shall submit a Project Request Response. If the response from the consultant is considered satisfactory, a written Task Work Order Plan will be completed (detailed below). If the consultant is unavailable, or the response is considered unsatisfactory and if the Project Manager and the Contractor are unable to agree on modifications to the proposal to make it acceptable, the Project Manager has the option to reissue the Project Request as a mini-bid, as described in Option 2, to all firms approved under that Support Area.
(c) For Option 2, XXXXXXX's Project Manager will issue copies of the Project Request to the qualified contractors, inviting them to submit a Project Request Response.
(d) NYSERDA may request of all eligible Contractors that they informally provide feedback on the scope or approach of the Project Request, ahead of issuing the Project Request.
(e) Depending on the nature of the specific Project Request and to address the potential for real or perceived conflicts of interests, NYSERDA may choose to employ a pre-screening process prior to or within the release of a Project Request. Whether a pre-screening process is used and what form it takes will be at the sole discretion of NYSERDA and will be tailored to address the particular Project Request. All eligible Contractors retained under a specified Support Area shall be subject to any pre-screening process employed. Upon consideration of the submissions in response to any pre-screening process and other public information, NYSERDA, in its sole discretion, will determine the ultimate pool of Contractors eligible within the Support Area to participate in a mini-bid that it deems free from any actual or potential business, professional, personal or other int...
Task Work Orders. For each assigned initiative, a Task Work Order Template will be developed by the Contractor. A NYSERDA point person will be designated to manage the initiative specific training and work performed under the Task Work Order. Initiative details and specific standard operating procedures will be provided to the Contractor during Task Work Order development. For each Task Work Order, the Contractor is expected to: • Develop an approach and budget for review and approval by NYSERDA according to the task(s) assigned. • Negotiate the scope and cost of the support service. • Upon agreement by both NYSERDA and the Contractor, provide the required assistance within the agreed upon time frames. • Submit required deliverables to NYSERDA for review and approval. • Provide required documentation of expenditures by task based on the approved Task Work Order when seeking payment from NYSERDA. The Task Work Order must assure that appropriate staff and resources will be available for the services requested as well as general day to day support of the initiative assigned. If NYSERDA determines that the parties will be unable to reach agreement on the terms of the Task Work Order, NYSERDA may rescind the Task Work Order at its sole discretion. When NYSERDA finds the terms of the proposed Task Work Order acceptable and has issued a Notice to Proceed on a Task Work Order, the Contractor shall carry out the work pursuant to the requirements of such Task Work Order. The work set forth in the Task Work Order shall, upon its issuance by NYSERDA, constitute Work to be performed by the Contractor under this Agreement. Task Work Orders may be issued at any time during the Project Period. The Contractor may submit an invoice for costs when the corresponding Notice to Proceed has been issued by NYSERDA. Should a Notice to Proceed not be issued for a certain Task Work Order, NYSERDA is under no obligation to reimburse the Contractor for any costs or expenses associated with that Task Work Order. If NYSERDA finds that a Task Work Order must be modified, NYSERDA may issue a Task Work Order modification request. The Contractor shall then prepare a modification to the Task Work Order. If the Contractor’s modified Task Work Order is acceptable to NYSERDA, then NYSERDA may issue a Task Work Order Modification. NYSERDA must be kept informed of milestones, delays or other occurrences in order to participate in any decision or to initiate any necessary action. NYSERDA will review and approve the...
Task Work Orders. The DEPARTMENT will provide, before the initiation of any work on any of the tasks defined in this exhibit, a specific Task Work Order defining the work to be accomplished and the total reimbursement due the CONSULTANT.
Task Work Orders. The Professional shall prepare Work Orders based on specific tasks and the associated invoices on Department approved forms or in Department approved formats. Payment will be made not more than monthly and will be based on the percentage complete, as determined solely by the Department, of each task for each billing period, with the exception of direct charges. Total xxxxxxxx of direct charges and all other tasks will not exceed the approved Work Order amount, unless increased in writing by the Department. Direct charges will be paid as follows:
A. Payment for travel and subsistence will be in accordance with the Commonwealth Travel Procedures Manual found at xxxxx://xxx.xx.xx.xxx/Policies/Documents/m230-1.pdf .
B. Long distance telephone and facsimile charges will be invoiced at actual costs.
C. Reproduction of documents, postage, and any other miscellaneous expenses incumbent to the Professional’s services will be invoiced at actual costs.
D. No reimbursement will be made for the Professional’s use of tools and equipment, whether owned by the Professional or rented, unless the use of such tool or equipment was necessary to perform a specialized and unique task and is clearly identified in the Work Order. The Professional shall obtain the prior approval of the Department before use of tools and equipment under these circumstances.
E. The Professional shall provide to the Department, upon the Department’s request, receipts, invoices, or other documents to substantiate all direct charges. Failure of the Professional to provide satisfactory documentation may result in, at the Department’s sole discretion, the withholding of reimbursement for any disputed charges.
Task Work Orders. Each project conducted under this Agreement will be defined by a project specific written Task Work Order. The following will be followed for all Task Work Orders:
a. NYSERDA identifies and approves the applicability of each project and service. The Consultants are expected to assist in identifying projects and in marketing FlexTech Services, but the final determination of applicability is at NYSERDA’s discretion.
Task Work Orders. All projects conducted under this Agreement will be defined by a project-specific, written Task Work Order. The Contractor shall be responsible for completing various tasks dependent on the level and type of services requested by NY Green Bank. Notwithstanding any other provision in this Agreement, the Contractor will adhere to the following for all Task Work Orders: • Develop and work with NY Green Bank to refine Task Work Order Statement of Work, proceeding only once NY Green Bank has provided written approval; • Prepare and work with NY Green Bank to refine Budget, proceeding only once NY Green Bank has provided written approval; • Upon agreement by all parties to the Task Work Order Statement of Work and Budget, provide the required assistance within the agreed upon time frame; • Make appropriate staff and equipment resources available to complete the Task Work Order Statement of Work on approved Budget; • Provide periodic status updates to NY Green Bank, as requested; • Notify NY Green Bank of delays or anticipated cost overruns as soon as either are identified; • Submit Deliverables to NY Green Bank for review and approval; • Prepare and submit invoices (pursuant to Section 4.02) to NY Green Bank for review and approval; • All NY Green Bank established policies and procedures; and • Acknowledge that NY Green Bank reserves the right to modify any component of an approved Task Work Order at any time.
Task Work Orders. All projects conducted under this Agreement will be defined by written Task Work Orders as outlined below. The Contractor will not be compensated for time spent in the preparation of Task Work Order Plans. Preparation of Task Work Order Plans is considered covered by the Contractor’s overhead expenses. The following steps will be followed for all Task Work Orders:
(a) NYSERDA will issue a Project Request to all consultants retained under a specified Category by engaging in a mini-bid process.
Task Work Orders. All projects conducted under this Agreement will be defined by written Task Work Orders as outlined in Task Work Order Plans as described below. The Contractor will not be compensated for time spent in the preparation of Task Work Order Plans. The following steps will be followed for all Task Work Orders:
(a) For Task Work Orders that are greater than $250,000NYSERDA's Project Manager will prepare a Task Work Order Request outlining a specific project within the scope of this Statement of Work and issue the Task Work Order Request by mini-bid to all eligible contractors in the categories defined under Section 2 above. Contractors may be asked to assist in describing the elements of the project, but final determination of the parameters of the project is at NYSERDA's discretion.
(b) In those instances where the total budget for the Task Work Order will be $250,000 or less, the NYSERDA Project Manager has the option, but not the obligation, to issue a Task Work Order Request only to the top ranked contractor as determined in the RFQL 3711 review process. The Contractor is the top ranked contractor under Categories
Task Work Orders. The Department shall furnish a Task Work Order to the Consultant for the assignment of individual tasks. The Task Work Order shall identify the assigned project, specify the services to be performed, and state the compensation for the services. The Task Work Order shall be signed by the Department's Project Manager. No work will be commenced by the Consultant until a Task Work Order has been issued.
Once a Task Work Order has been furnished, and before any work begins, the consultant will contact the Surveying and Mapping Office to request the Mobile Survey Tracking System (MSTS) number to be assigned to the project. The MSTS number (previously known as PD number) shall be included in image file names. The MSTS number should be referenced in all correspondence and project deliverables.
