Project Initiation Meeting. Contractor shall: • Conduct an initial Project initiation meeting with the County. This meeting will be held to discuss project parameters, review project goals and objectives, review roles and responsibilities, review strategies for public participation, develop preliminary project schedule, including specific dates for required community meetings and workshops, review list of deliverables, and discuss coordination of subconsultants.
Project Initiation Meeting. The project officially kicks-off via a Project Initiation Meeting with the City’s pre-determined Project Team. A thorough review of the process will take place at this meeting including the formalization of timeline and details. This will include: approval of the proposed process and tasks; anticipated number and types of meetings and/or workshops; review of information and data requested of the City including current planning documents, and other relevant materials that will assist the Professional’s consulting team in the evaluation and assessment of the City; and expected quality and format of all deliverables. In addition, Professional will ensure staff optimization and efficiency by determining how best to manage and coordinate workshops and meetings. Logistical requirements: Active participation from the City’s Project Team Scheduling considerations: 1 ½-2 hour Project Initiation Meeting Step 2 - Department Information & Data Collection Among the most important elements of the process is the Professional’s acquisition of knowledge about the City in order to effectively manage and lead the project, and to begin to conduct an internal environmental scan. The City’s pre-determined Project Team will be asked to submit various organizational resources. An Information and Data Request Form will be distributed by the Professional to the Project Team as part of the Project Initiation Meeting and will guide the Team in the collection and submission of these materials. Resources requested of the Project Team will include the following. Previous strategic and operational planning efforts Current agency values, mission (or purpose) and vision statements – if available Department’s organizational chart(s) Recent survey reports illustrating and articulating community interests and need Recent recreation program guides (past two years) Current service area partnership/collaboration agreements Current Joint Facility Use Agreements Financial data including cost recovery and subsidy (tax use) levels In addition, City staff (and Board members if deemed appropriate) will be asked to complete a Strategic Action Planning Worksheet in advance of Workshop I (Step 3a) to gain individual perspectives relative to past planning efforts, thoughts concerning the state of the City’s Recreation Department, etc.
Project Initiation Meeting. If requested by the CITY, conduct a project initiation meeting with CITY staff to define project components and schedule. This information will be summarized into a memorandum of understanding and distributed to meeting attendees.
Project Initiation Meeting. This is a meeting of the design team, including project manager and mechanical design engineer(s) with the City to gather input from City Staff regarding the system.
Project Initiation Meeting. A Project Initiation Meeting will be held that includes key members of the Forest Service team and the City of Portland Water Bureau staff. The Forest Service project manager will work with the City of Portland Water Bureau project manager to develop an agenda for the meeting. The goals of the meeting will be: Establish lines of communication and authority Introduce key City of Portland Water Bureau staff to Forest Service team members. Identify known issues and concerns. Discuss project expectations and goals. Discuss specific City of Portland Water Bureau project requirements and standards. A summary of the meeting decisions will be prepared and incorporated into the Project Plan.
Project Initiation Meeting. Conduct a project initiation meeting with the City. The purpose of the meeting is to review the project scope, schedule and deliverables; discuss the City’s goals and objectives; and exchange information.
Project Initiation Meeting. The HOK Team will attend one (1) start-up meeting with representatives from the City of Arlington (City) internal project committee. This meeting will include discussions of project management, lines of communication, exchange of information, existing data, site reconnaissance, schedule and any other issues pertinent to each specific group.
Project Initiation Meeting. Task Description: A project initiation meeting will be scheduled on a mutually agreed to date and conducted by Xxxxxxx at the Client’s project site. The objectives of this event include: Client and Tiburon personnel introductions; Review project scope; Review Client and Tiburon roles and responsibilities; Establish a clear chain of communication and authority; Review the project schedule Tiburon Responsibilities:
Project Initiation Meeting. The Xxxxxx team will attend one (1) project initiation meeting with appropriate City staff. This meeting will include discussions of project management, lines of communication, exchange of information, existing data, on-site work, work schedule, deliverables, and any other issues pertinent to each specific group. Meeting Goal: • Creation of a detailed project work plan (identifying responsible party and time frame for completion).
Project Initiation Meeting. Contractor shall meet once with District staff to discuss project parameters, including review of project goals and objectives, strategies for communications, public participation, preliminary project schedule including specific dates for required community meetings and workshops, and review the list of deliverables and desired format. Contractor shall facilitate a discussion with District Staff in regards to the Public Engagement Plan for the duration of the project.
