Project Initiation Meeting. Contractor shall: • Conduct an initial Project initiation meeting with the County. This meeting will be held to discuss project parameters, review project goals and objectives, review roles and responsibilities, review strategies for public participation, develop preliminary project schedule, including specific dates for required community meetings and workshops, review list of deliverables, and discuss coordination of subconsultants.
Project Initiation Meeting. Consultant will meet with City staff for a Project Initiation Meeting (virtual) to refine the work program, schedule, and deliverables, and to confirm overall project objectives and the structure for the planning process. This meeting will include an interactive discussion with City staff about the project boundaries; key assets, opportunities, and challenges; vision for the Study Area; and the overall public and stakeholder engagement process. Consultant will develop a draft 16-month Project Schedule that outlines the proposed approach and phasing The schedule provides opportunities for community and City staff review and comment on each major milestone deliverable. This process will allow for the efficient review of materials while also ensuring the project remains on schedule.
Project Initiation Meeting. The Xxxxxx team will attend one (1) project initiation meeting with appropriate City staff. This meeting will include discussions of project management, lines of communication, exchange of information, existing data, on-site work, work schedule, deliverables, and any other issues pertinent to each specific group. • Creation of a detailed project work plan (identifying responsible party and time frame for completion).
Project Initiation Meeting. Contractor shall meet once with District staff to discuss project parameters, including review of project goals and objectives, strategies for communications, public participation, preliminary project schedule including specific dates for required community meetings and workshops, and review the list of deliverables and desired format. Contractor shall facilitate a discussion with District Staff in regards to the Public Engagement Plan for the duration of the project.
Project Initiation Meeting. The HOK Team will attend one (1) start-up meeting with representatives from the City of Arlington (City) internal project committee. This meeting will include discussions of project management, lines of communication, exchange of information, existing data, site reconnaissance, schedule and any other issues pertinent to each specific group.
Project Initiation Meeting. We will host a workshop-style meeting with City leadership and key representatives of the team. Anyone who will provide input during the plan development process or will need to make major decisions in an actual event will be invited to this meeting. The meeting will serve to bring all leadership up to date with the current state of preparedness and ensure clarity as to the emergency procedures in place if a disaster would occur that day. Our goal is to to set a strategic vision for the enhanced level of preparedness for the project, and clearly delineate the currently understood shortfalls. Working Template Development: Based on the findings of the initiation meeting and the vision of the City’s preparedness team, our team will develop a series of read-ahead working templates for City representatives to consider. When we conduct stakeholder meetings, all staff will have had opportunity to consider their departments or function’s role beforehand, greatly increasing the meetings efficiency. Whole Community / Stakeholder Working Sessions: We will prepare for and conduct interviews/working sessions with key stakeholders from the various departments within the City, along with any subject matter experts identified during the project initiation. Our experience has shown that staff members already have keen insights into response, recovery, and continuity solutions, but just need the opportunity to clarify their understandings and ideas, and see how they might align with an overall emergency program and system. As needed, we will also meet with local business and civic associations, groups, and volunteer organizations such that the plan accurately addresses the needs of the whole community. Plan Development: Planning services include working with subject matter expert focus groups, typically representing the departments or divisions that have responsibility for various emergency functions and responsibility for business functions within the City. Our intention is to develop custom planning tools that meet the challenges of the City. The services include a full array of planning tools, including strategic, operational, and tactical plans. All plans are developed in accordance with, and where necessary, in compliance with all relevant FEMA and industry-based guidance and best practices (i.e. CPG 101 v2, National Preparedness Goals, the National Planning Frameworks, EMAP, etc.). Our plans will incorporate the best practices and City-specific procedures we discover ...
Project Initiation Meeting. Task Description: Tiburon Responsibilities:
a. Coordinate with the Client’s Project Manager to establish a schedule, location, and agenda for the meeting.
b. Conduct the project initiation meeting.
c. Deliver one (1) complete set of baseline specification documents for each Tiburon application listed above.
a. Coordinate with Xxxxxxx’s Project Manager to establish a schedule, location, and agenda for the meeting.
b. Ensure that all appropriate Client personnel attend and actively participate in the project initiation meeting.
c. Provide a suitable classroom facility. The room must be able to be darkened and include a Client- provided projector as well as a whiteboard or equivalent.
Project Initiation Meeting. The project officially kicks-off via a Project Initiation Meeting with the City’s pre-determined Project Team. A thorough review of the process will take place at this meeting including the formalization of timeline and details. This will include: approval of the proposed process and tasks; anticipated number and types of meetings and/or workshops; review of information and data requested of the City including current planning documents, and other relevant materials that will assist the Professional’s consulting team in the evaluation and assessment of the City; and expected quality and format of all deliverables. In addition, Professional will ensure staff optimization and efficiency by determining how best to manage and coordinate workshops and meetings. Active participation from the City’s Project Team 1 ½-2 hour Project Initiation Meeting Among the most important elements of the process is the Professional’s acquisition of knowledge about the City in order to effectively manage and lead the project, and to begin to conduct an internal environmental scan. The City’s pre-determined Project Team will be asked to submit various organizational resources. An Information and Data Request Form will be distributed by the Professional to the Project Team as part of the Project Initiation Meeting and will guide the Team in the collection and submission of these materials. Resources requested of the Project Team will include the following. Previous strategic and operational planning efforts Current agency values, mission (or purpose) and vision statements – if available Department’s organizational chart(s) Recent survey reports illustrating and articulating community interests and need Recent recreation program guides (past two years) Current service area partnership/collaboration agreements Current Joint Facility Use Agreements Financial data including cost recovery and subsidy (tax use) levels In addition, City staff (and Board members if deemed appropriate) will be asked to complete a Strategic Action Planning Worksheet in advance of Workshop I (Step 3a) to gain individual perspectives relative to past planning efforts, thoughts concerning the state of the City’s Recreation Department, etc.
Project Initiation Meeting. If requested by the CITY, conduct a project initiation meeting with CITY staff to define project components and schedule. This information will be summarized into a memorandum of understanding and distributed to meeting attendees.
Project Initiation Meeting. A Project Initiation Meeting will be held that includes key members of the Forest Service team and the City of Portland Water Bureau staff. The Forest Service project manager will work with the City of Portland Water Bureau project manager to develop an agenda for the meeting. The goals of the meeting will be: Establish lines of communication and authority Introduce key City of Portland Water Bureau staff to Forest Service team members. Identify known issues and concerns. Discuss project expectations and goals. Discuss specific City of Portland Water Bureau project requirements and standards. A summary of the meeting decisions will be prepared and incorporated into the Project Plan.
