Vacation Regulations Clause Samples
The Vacation Regulations clause defines the rules and procedures governing employee entitlement to vacation time. It typically outlines how vacation days are accrued, the process for requesting and approving time off, and any restrictions on when vacations can be taken, such as blackout periods during peak business times. This clause ensures both employees and employers have a clear understanding of vacation policies, helping to prevent misunderstandings and maintain smooth business operations.
Vacation Regulations. The following regulations govern the application of the vacation provisions as set forth in Article 5 of the Contract:
A. The vacation provisions are not applicable to part- time, intermittent, or temporary employees.
B. The vacation season may be limited to a specific period within the year. The number of employees who are on vacation at the same time may be limited.
C. Vacations are scheduled by supervision during the established vacation season. Preference as to dates is based upon seniority. Such preference to either a whole vacation or one portion of the vacation can be exercised only once in a calendar year. A period shall be specified during which each employee shall advise the Company of his or her vacation preference. Also the employee shall make an election during this period as to any carry forward option for which he or she is eligible. Such elected option will be irrevocable for the calendar year for which it is made, unless the Company and the employee otherwise mutually agree.
D. An employee must complete the full minimum Company Service Credit noted in Article 5 before he or she is eligible for a vacation or vacation pay.
E. Vacation payments will be calculated on the basis of an employee’s straight-time hourly rate, plus any applicable shift differential, in effect at the time he or she goes on vacation, multiplied by the number of hours in his or her normal workweek. However, the amount paid to an employee in lieu of vacation or vacation carried forward shall be his or her regular straight-time hourly rate in effect at the time he or she receives such pay multiplied by the number of hours in his or her normal workweek.
F. If an employee who has completed the minimum eligibility requirements for a vacation retires, resigns, is laid off, is discharged, or dies, the employee or his or her survivors, will be paid for any vacation in the current year which has not been taken.
G. The minimum portion of a vacation that may be taken at any one time is one (1) week except for specially approved split vacations as hereinafter provided:
1. Vacation will be scheduled in accordance with normal procedure. Any and all portions of an employee’s vacation entitlement may be requested and granted in portions of 4, 8, and 12-hour increments. Vacation may be requested and granted in portions of fifteen minutes, one half (1/2), one (1) or two (2) hour increments. The employee’s request for one or more days of vacation must be made with reasonable advance notic...
Vacation Regulations. All regular full-time employees shall be entitled to paid vacation of forty (40) hours after thirteen (13) consecutive biweekly periods of employment. Thereafter, each employee shall accrue vacation time according to the applicable schedule set forth in subsection 15.1.1 or 15.1.2 of this section. Vacation time accrual shall be based on a forty (40) hour workweek. All hours worked in excess of forty (40) hours in a week shall be excluded for vacation accrual purposes. Regular part-time employees shall accrue vacation in direct proportion as such part-time work bears to full-time work; provided, however, a part-time employee who works less than twenty (20) hours per biweekly pay period shall not be eligible for vacation. Absence without pay during an employee's first thirteen (13) biweekly periods of employment shall cause his/her eligibility date for vacation time to be postponed the number of days equal to the number of days of such absence. Such absences shall be cumulative, and the postponement of eligibility shall be based on workdays. After the completion of thirteen (13) biweekly periods of employment, an employee who is absent without pay in any pay period shall earn vacation on the basis of the time in paid status during the pay period.
15.1.1 Regular full-time employees hired prior to ratification shall accrue vacation time in accordance with the following schedule: Accrual (in hours) per: Regular Pay Period Hours Paid Max/Year After 13 biweekly periods 3.08 .0385 80 After 3 years 4.62 .0577 120 After 11 years 4.93 .0615 128 After 12 years 5.24 .0654 136 After 13 years 5.54 .0692 144 After 14 years 5.85 .0731 152 After 15 years 6.16 .0769 160 After 16 years 6.47 .0809 168 After 20 years 7.08 .0885 184
15.1.2 Regular full-time employees hired on or after ratification shall accrue vacation time in accordance with the following schedule: Accrual (in hours) per: Regular Pay Period Reg. Hours Max/Yr After 13 biweekly pay periods 3.08 .0385 80 After 5 years 4.00 .0500 104 After 10 years 4.62 .0577 120 After 15 years 5.24 .0654 136 After 20 years 6.16 .0769 160 15.1.3 Credit for years of service for the above accrual rates (15.1.1 and 15.1.2) shall include verified service in a State, local or county public agency as a safety member. Verification shall be in writing from the agency to the County of Yolo. The accrual rate shall be adjusted going forward on the first pay period following receipt of verification.
Vacation Regulations. 14.1 All regular full-time employees shall be entitled to paid vacation of forty (40) hours after thirteen (13) consecutive biweekly periods of employment. Thereafter, each employee shall accrue vacation time according to the schedule set forth in subsection 14.6.1 of this section.
14.2 Vacation time accrual shall be based on a forty (40) hour workweek. All hours worked in excess of forty (40) hours in a week shall be excluded for vacation accrual purposes.
14.3 Regular part-time employees shall accrue vacation in direct proportion as such part-time work bears to full-time work; provided, however, a part-time employee who works less than twenty (20) hours per biweekly pay period shall not be eligible for vacation.
14.4 Absence without pay during an employee's first thirteen (13) biweekly periods of employment shall cause his/her eligibility date for vacation time to be postponed the number of days equal to the number of days of such absence. Such absences shall be cumulative, and the postponement of eligibility shall be based on workdays.
14.5 After the completion of thirteen (13) biweekly periods of employment, an employee who is absent without pay in any pay period shall earn vacation on the basis of the time in paid status during the pay period.
Vacation Regulations. The following regulations govern the application of the vacation provisions as set forth in Article 7 of the Contract:
a. The vacation provisions are not applicable to part- time, intermittent, or temporary employees.
b. The vacation season may be limited to a specific period within the year. The number of employees who are on vacation at the same time may be limited.
Vacation Regulations. The approvals required by these regulations and their administration are the responsibility of the Warehouse Manager.
(a) If a holiday observed by the Company falls during an Employee’s vacation period, such vacation period will be extended by one day.
(b) Vacations in excess of three weeks are subject to approval by the President or his designate.
(c) Vacations earned for a particular calendar year and not taken cannot be carried forward to the following year without approval from the President or his designate, but in no case can they be carried forward to subsequent years.
(d) Employees must use their vacation period. In no case will the Employer remunerate the Employee for any unused vacation period unless the Employer has denied the Employee his scheduled vacation and it could not be rescheduled to a mutually acceptable time.
(e) Employees shall, when practicable, be granted the vacation period preferred by the Employee. Vacations shall be on a rotating basis, Seniority being the governing factor in the first instance only. Employees shall be allowed to mutually exchange vacation periods if the mutual exchange is in writing, provided:
(i) that such exchange is made within one (1) month of the taking of such vacation; and
(ii) that such exchange does not impair the efficiency of the operations of the Employer; and
(iii) the exchange is subject to 8.3 Authorization of Vacations
Vacation Regulations. SECTION A - Eligibility for Vacations Only those persons classified as full-time, twelve-month, non- instructional employees shall be eligible for paid vacations as described in this section. SECTION B - Schedule of Vacations
1. Dates of vacations shall have the approval of the building principal or supervisors who, in turn, will process the application for final approval through the Business Office. If, in the opinion of the immediate supervisor or the Superintendent or his/her designee, the requested vacation of any employee may jeopardize the operation of any area of the district, it may be denied, or, if granted, it may be canceled and rescheduled for a later date during the school year should an unforeseen situation arise.
2. Part of the annual vacation may be scheduled during the Christmas, winter or spring recess or any other period school is not in session.
3. Upon approval of the Superintendent or his/her designee, vacation time may be granted in advance of being earned.
4. Tentative vacation schedules should be forwarded to the Business Office by the principal and/or supervisor no later than April 1.
5. Under normal conditions, employees must take all their vacation time within the fiscal year (July 1-June 30). Preferably, vacations should be scheduled between July 1 and August 25. SECTION C - Length of Vacation
1. Clerical employees - Twelve months hired prior to February 11, 1997 shall have an annual vacation of 21 business days.
a. Twelve-month clerical employees who have served longer than one (1) year shall have an annual vacation of 21 business days.
b. Accrued vacation pay for twelve month clerical employees: Any twelve-month clerical employee resigning following one (1) full year of employment shall receive vacation pay commensurate with the vacation schedule. Said compensation shall be computed at the rate of pay earned while vacation time was being earned.
2. Clerical Employees - Twelve months hired subsequent to February 11, 1997: One (1) year but less than three (3) years - 2 weeks Three (3) years but less than seven (7) years - 3 weeks Seven (7) years or more - 4 weeks and one (1) day (21) days Vacation time is determined from the first business day of the month to the last business day of the month; partial months are not considered in computations. Accrued vacation pay for twelve month clerical employees: Any twelve month clerical employee resigning following one (1) full year of employment shall receive vacation pay commensurate w...