THE SPONSOR WILL. Notify the Department in writing who the Sponsor designates as its full-time employee to be in responsible charge of the day to day oversight of the Project (Form LPA-005). If the designated full time employee changes, the Sponsor must notify the Department by resubmitting Form LPA-005. The duties and functions of this person are: Oversee project activities, including those dealing with cost, time, adherence to contract requirements, construction quality and scope of Federal-aid projects; Maintain familiarity of day to day project operations, including project safety issues; Make or participate in decisions about changed conditions or scope changes that require change orders and/or supplemental agreements; During construction, visit and review the project on a daily basis; Review financial processes, transactions, and documentation to ensure that safeguards are in place to minimize fraud, waste, and abuse; Direct project staff, Sponsor or consultant, to carry out project administration and contract oversight, including proper documentation; Be aware of the qualifications, assignments and on-the-job performance of the Sponsor and consultant staff at all stages of the project. Prepare plans, specifications, and a cost estimate for construction. A registered professional engineer must sign the plans and specifications for the Project. (See Form LPA-003 for items to be included in the bid proposal.) Be responsible for any necessary coordination with effected railroads including preliminary and final plan review and for executing any formal railroad maintenance and construction agreements that may be necessary for the project. This includes ensuring that potential bidders are aware of railroad coordination required during construction including flagging services and insurance. Complete the process for all permits that might be required for the project. This could include, but is not limited to, the US Army Corp of Engineers Section 404 permit; and the Arkansas Department of Environmental Quality’s Section 401 Water Quality Certification, Short Term Activity Authorization, and National Pollutant Discharge Elimination System permit. The Section 404 permitting application(s) and/or determination information should be submitted with the plans to the Department in order to aid in the completion of the environmental documentation. Provide any necessary higher levels of investigation for the required environmental document should the Project have uncertain or signific...
THE SPONSOR WILL. To the maximum extent practicable, consult with and use the people of the community to be served by AmeriCorps VISTA members in planning, developing, and implementing the project.
THE SPONSOR WILL. 1. Contract for the works described in Section A and provide for their completion on or before the date specified in the Notice to Proceed letter. No work shall commence until the Notice to Proceed (NTP) letter is issued. The Sponsor will provide NRCS a copy of each solicitation (invitation for Bids, Request for Quotations, etc.) bid abstract, and awarded contract associated with the work. Competitive procedures must be used to ensure a fair and reasonable price is obtained for any services supporting the works of improvement. The project completion date will be specified in the Notice to Proceed.
2. Hold a pre-implementation conference with NRCS, the Sponsor, and other involved parties unless waived by NRCS. During the conference the scope of work, repair approach and implementation parameters consistent with the site’s DSR will be discussed and documented. If the scope of or approach to the work requires modification, the DSR will be amended to reflect required changes.
3. Secure any required local, State, or Federal permits prior to project commencement. Sponsor will notify NRCS of environmental clearance, modification of project plans, or any unresolved concerns as well as provide copies of all permits, licenses, and other documentation required by Federal, State, and local statutes and ordinances prior to executing procurements for this project.
4. Provide certification that real property rights have been obtained for installation of emergency watershed protection measures. Certification will be provided on Form NRCS-ADS-78, Assurances Relating to Real Property Acquisition.
5. Appoint an authorized representative who shall have authority to act for the Sponsor, listing their duties, responsibilities, and authorities. Furnish such information in writing to the NRCS grants & agreement’s specialist at the following address: USDA-NRCS, 000 Xxxxxxx Xxxxxx Suite 600, Saint Xxxx, MN 55101.
6. Issue an invitation for bids, RFQ or other appropriate solicitation for acquired services that include all applicable provisions and clauses in Attachments A and B.
7. The Sponsor shall arrange for and conduct final inspection of the works of improvement with NRCS to determine whether all work has been performed in accordance with contractual requirements. The NRCS Liaison and the Sponsor Liaison shall participate in the final inspection.
8. Take responsibility and necessary actions to dispose of all contractual and administrative issues arising out of the contract awar...
THE SPONSOR WILL. Initially submit to the Department $1,000 (20%) to be matched by $4,000 (80%) Federal-aid funds for Department administrative costs associated with state preliminary engineering, which include but are not limited to, on site meetings, environmental review, and plan and specification review. The Sponsor’s final cost for this phase will be determined by actual Department charges to preliminary engineering. Be responsible for hiring a consultant engineering firm(s) in accordance with the Local Agency Consultant Selection Procedures (Form LPA-002) to provide engineering services which include environmental documentation, preliminary engineering, and construction engineering for the Project. NOTE: FHWA authorization and Department approval must be given prior to issuing a work order to the consultant for federal funds to be allowed in this phase. Prepare plans, specifications, and a cost estimate for construction. A registered professional engineer must sign the plans and specifications for the Project. (See Form LPA-003 for items to be included in the bid proposal.) Make periodic payments to the consultant for preliminary engineering for the Project and request reimbursement from the Department. Reimbursement requests should be submitted, at minimum, every three (3) months and not more than once per month. Understand that expenditures for preliminary or construction engineering performed by the Sponsor’s forces are not eligible for reimbursement with federal funds. Prepare the necessary environmental documentation as required by FHWA and conduct any required public involvement meetings and public hearings. Ensure that the plans and specifications are developed using the Department’s standard drawings and Standard Specifications for Highway Construction (latest edition). Ensure that the plans and specifications comply with the Americans with Disabilities Act (ADA), the American Association of State Highway and Transportation Officials (AASHTO) design standards, and all other applicable state and federal regulations, including airport clearance when necessary, for the type of work involved. Before acquiring property or relocating utilities, contact the Department’s Right of Way Division to obtain the procedures for acquiring right-of-way and adjusting utilities in compliance with federal regulations. NOTE: Failure to notify the Department prior to initiating these phases of work may result in all project expenditures being declared non‑participating in federal f...
