AUTHORIZED OFFICIAL TIME Clause Samples

AUTHORIZED OFFICIAL TIME. NFFE officers and officials, including Stewards, shall be permitted a reasonable amount of official time to represent employees in accordance with this agreement. The local parties may negotiate concerning coverage in the Union office. A reasonable amount of official time will be provided for preparing reports required under 5 U.S.C. 7120. Section 14 - If the Employer has or establishes a task force or work group dealing with conditions of employment affecting bargaining unit employees, the Union will be given the opportunity to designate a representative and negotiate as appropriate.

AUTHORIZED OFFICIAL TIME. Union officers and stewards, shall be permitted reasonable times during working hours without loss of leave or pay to represent employees in accordance with this agreement. However, Management must approve absences. Use of official time when approved by Management will not be limited to the confines of the activity but will allow the representative to travel in accord with the needs of the individual case. Activities for which properly designated Union representatives may appropriately use a reasonable amount of official time during duty hours without charge to leave or loss of any pay includes but is not limited to the following: a. Represent the Union in negotiations in accordance with Article 39, "Negotiations," official time will be authorized for such purposes during the time the employees would otherwise be in a duty status, including meetings/conversations with employees/supervisors during preparation and negotiations. b. Investigate, prepare and present a complaint, grievance or appeal as a Union representative of an employee; c. Attend at the time of settlement or decision of any complaint, grievance, or appeal, where the complainant has not designated a Union representative; d. Preparation of information reports, required under e. Attend formal and investigatory meetings between Management officials and employees when such meetings are called by Management and meet the criteria of 5 U.S.C. 7114(a)(2); f. Prepare requests for information to the ▇▇▇▇ under 5 U.S.C. Section 7114(b)(4); g. Serve as the employee’s representative, or participate as a witness, in the preparation, research, investigation, processing, and presentation of an arbitration hearing, administrative hearing, or reply to a proposed adverse action; discrimination complaint hearing; ULP hearing; or other hearings, etc.; or procedures involving agencies or activities such as the Office of Worker’s Compensation Program (OWCP), Federal Mediation and Conciliation Service (FMCS), Equal Employment Opportunity (EEO), Federal Service Impasse Panel (FSIP), Merit System Protection Board (MSPB), etc. Additionally, the Union has the right to attend such proceedings to duly represent the bargaining unit as a whole when the Union is not designated as the employee’s representative. This also includes interviews with employees and supervisors and providing evidence to third party agencies. h. Consult with Management officials concerning grievances, personnel policies or practices, or matters affec...

AUTHORIZED OFFICIAL TIME. Union officers and officials including designated representatives shall be permitted reasonable time during duty hours without loss of leave or pay to represent the Unit of exclusive recognition in accordance with this agreement.

AUTHORIZED OFFICIAL TIME. Union officials shall be permitted reasonable time during working hours without loss of leave or pay to represent Employees in accordance with this agreement. Use of official time will not be limited to the confines of the activity but will allow the representative to travel in accordance with the needs of the individual case. When authorized, any travel and per diem incurred by a representative in such cases will be reimbursed by Management in accordance with Joint Travel Regulations (JTR) / Federal Travel Regulations (FTR). a. All negotiations and a reasonable amount of time to prepare for said negotiations shall be conducted on official duty time. This shall include a reasonable amount of time to prepare and present matters to the Federal Mediation and Conciliation Service, Federal Service Impasses Panel, and the Merit Systems Protection Board (MSPB). b. Reasonable time for receiving, investigating, preparing and presenting a complaint, grievance or appeal must necessarily depend on the facts and circumstances of each case -- e.g., number and nature of allegations, number and complexity of supporting specifics, the volume of supporting evidence, availability of documents and witnesses and similar considerations. c. Reasonable time for a Union official for a complaint, grievance or appeal action, shall be the time necessary to observe the proceedings to their conclusion. d. Reasonable time for preparation of information reports required under 5 USC Section 7120(c), including financial reports and trusteeship reports, shall be accorded to the Union officials. The amount of time granted will be that necessary to gather data and complete reports. e. Union officials on official time for representational duties will be afforded an area of privacy when meeting with bargaining unit Employees. Management will assist in providing such privacy within or in the close proximity of the Employee's work area. However, Union officials are not limited to the confines of the activity when on official time for representational duties. f. When Union officials leave their work, during regular working hours, to transact appropriate Union business as defined in this contract, they shall first inform their immediate supervisor. Upon entering a work area under the cognizance of another supervisor, Union officials shall advise the supervisor of their presence and of the name of the Employee to be contacted. If required, the official's supervisor will keep records on the use of of...

AUTHORIZED OFFICIAL TIME a. The Union shall be granted a reasonable amount of official time not to exceed 40 hours, to prepare for mid-contract bargaining at those times mentioned in Article 2 at which the agreement may be opened, and to prepare for impact bargaining on any new regulation, directive or policy, or any change in any regulation, directive or policy which will affect working conditions of employees in the bargaining unit. The Union shall be granted 80 hours of official time to prepare to renegotiate this agreement as mentioned in Article 2. Each request for official time will be coordinated with the Labor Management Relations Specialist prior to commencement. Official time shall be granted except in cases of emergencies or unusual workloads. In the event of multiple submissions for impact bargaining, additional time may be granted at the request of the Union. b. The Employer will allow the Union President to devote official duty time to the extent needed to administer this agreement and be available for any and all functions that are required of this position.

AUTHORIZED OFFICIAL TIME. Union representatives are only authorized to perform Union representational duties under this Agreement while on approved official time. Any employee who uses official time without advance written Agency authorization, or for purposes not specifically authorized by the Agency, shall be considered absent without leave (AWOL) and subject to appropriate disciplinary action. In the administration of this Article, the total amount of official time shall not exceed the equivalent of 1 hour per bargaining unit employee per fiscal year, except as otherwise required by law, government-wide rule or regulation. Except as otherwise provided for in this Article, employees shall spend at least ¾ of their paid time, measured each fiscal year, performing Agency business or attending necessary training (as required by NWS), in order to ensure that they develop and maintain the skills necessary to perform their NWS duties efficiently and effectively. Stewards shall be permitted reasonable amounts of official time. Below is a guideline for judging the amount of official time typically used to perform authorized functions on duty time: Informal resolution efforts with Management or consideration of a possible grievance prior to the filing of a grievance – Up to 2 hours Arbitration Hearing – if presenting the case before the arbitrator – Actual time in hearing. Formal meetings – Actual time of meeting. ▇▇▇▇▇▇▇▇▇▇ meetings – Actual time of meeting.

AUTHORIZED OFFICIAL TIME a. Local union officials, including stewards, shall be permitted reasonable time during working hours without loss of leave or pay to effectively represent employees in accordance with this agreement. Use of official time will not be limited to the confines of the activity but will allow the representative to travel in accordance with the needs of the individual case. The union agrees to guard against the abuse of this time and to exercise diligence in completing its representational duties. b. The union treasurer will be allowed up to four (4) hours a month of official time for maintenance of financial records required under the Civil Service Reform Act and the Labor-Management Reporting and Disclosure Act. In addition, reasonable time will be granted for union observer(s) of a complaint, grievance or appeal. This period shall be the amount of time necessary to observe these proceedings to their conclusion. c. All negotiations and representational duties will normally be conducted on official duty time. d. Reasonable time for receiving, investigating, preparing and presenting a complaint, grievance or appeal must depend on the facts and circumstances of each case; e.g., number and nature of allegations, number and complexity of supporting specifics, the volume of supporting evidence, availability of documents and witnesses and similar considerations.

AUTHORIZED OFFICIAL TIME. Section 1. The Parties agree that Union officers and designated representatives will be Section 2. The Union President will be granted not less than 40 hours of official time per pay Section 3. Reasonable time for representational functions, for all other representatives, in Section 4. Official time authorized by this Article for preparation purposes will be spent on Section 5. Reasonable time for a Union observer to be present at the proceedings of a Section 6. An officer or representative of the Union will notify his/her immediate supervisor A. general area(s) to be visited; B. approximate amount of time required; and C. when the time is to be utilized. Section 7. An officer or representative of the Union who leaves his/her work area will advise Section 8. If the Employer has reason to believe an officer or representative of the Union is Section 9. It is the responsibility of the Union to accurately account for all official time utilized A. nature of the business for which time was requested; B. the amount of official time utilized; and C. when the time was utilized. Section 10. The Union Representative and/or his/her designee at each level will be granted Section 11. Provided he/she can be released from duty, the Union President or his/her designee Section 12. The Parties agree that in all cases the amount of official time utilized for

AUTHORIZED OFFICIAL TIME. Use of official time will be administered in accordance with applicable laws, rules and regulations, including the Joint Travel Regulations (JTR’s).