Project Management and Meetings. 1. The Contractor shall prepare for and participate in the following meetings and workshops with the Owner:
Project Management and Meetings. West Xxxx will provide overall project management activities to keep this project on schedule and within budget. The day-to-day management activities will include work coordination, communicating project progress to the City, and project invoicing. Budgeting includes the following meetings during the project: • Initial kick-off meeting to discuss the goals and objectives of the analysis. This meeting is assumed to be face-to-face, unless shelter-in-place orders are still in effect, in which case it will be conducted as an online meeting. • A conference call meeting to present preliminary results of the hydraulic evaluation to receive input from the City and the developers • A conference call meeting to review comments on the draft technical memorandum Task 5 Deliverables: Meeting handouts, meeting notes memorializing decisions, project invoices and project reports.
Project Management and Meetings. The purpose of this task is to effectively manage the above tasks, and maintain communication with City staff. ICF project management will be responsible for coordination activities, will maintain QA/QC requirements for document preparation, and will monitor schedule and performance for all EIR work tasks. Project management subtasks also include maintaining internal communications among ICF staff and subconsultants and with City staff and other team members through emails and frequent phone contact, as well as the preparation of all correspondence. The Project Manager will coordinate internal staff, project guidance, and analysis criteria. Contracting with the City and subconsultants will be performed at the onset of the Project. Team members will attend and participate in meetings on an as-needed basis. For purposes of the cost estimate, ICF has assumed three City staff and/or Project Sponsor face-to-face meetings (in addition to the Project Initiation meeting described in Task 1), up to three public meetings (described in Task 13), and 10 phone conference calls. Additional meetings may be appropriate during the course of this effort, and will be invoiced on a time-and-materials basis.
Project Management and Meetings. 2.1. Project Management
Project Management and Meetings. As the City has experienced on past Wood Xxxxxxx projects, our team included in this proposal will be the team that will be on this Project. Our managers are hands‐on and very accessible to provide seamless project management and presentations of the highest quality. We look forward to hosting bi‐weekly progress conference calls and will provide interim email and written correspondence to keep the City staff up to date throughout the Project. We are set up with Skype for Business at all of our work stations, so we have the ability to connect instantly and share our computer screens with our clients to help facilitate remote meetings. For face‐to‐face meetings to discuss pertinent issues with operations staff and to give opportunities for City feedback and input, we are located just 25 miles from the City’s office. Wood Xxxxxxx will schedule and conduct review meetings of all deliverables for the Project. We will prepare agendas in advance of the meetings, chair the meetings, provide meeting minutes/action items, and create an attendance list with complete contact information. Wood Xxxxxxx will also provide two presentations to the City Council as needed. It is anticipated that the first presentation will outline the findings of the test well and our recommendations. Other topics are yet to be determined. Our draft PowerPoint presentations will be submitted to the City staff for review and comment at least two weeks prior to all Council meetings. Our final version will incorporate the City’s input at least three working days before the meeting. Deliverable(s): Agendas; meeting minutes with action items; attendance lists; billing support; presentations; and project correspondence
Project Management and Meetings. Xxxx Xxxxxx will continue to provide direction to plan, organize, direct and monitor project work activities and resources in accordance with contracted scope, schedule and budget. This task includes performing ongoing general project management with the client, subconsultants and stakeholders including preparing contract paperwork, memos, letters and e-mail, making phone calls and maintaining project files. The original scope of work for the project included 4 months for project management. This amendment request assumes a duration of 2 months for preparation of the updated design documents and monthly invoices. The original scope of work for the project included budget to attend up to 4 project meetings with County staff. This amendment request includes additional budget to attend up to 2 project the meetings through the completion of the revised 100% PS&E.
Project Management and Meetings. Xxxxxx Xxxxxxxx will be the project manager for the OHM Advisors team. Xxxxx has nearly 20 years of experience and will oversee the entire project effort and be responsible for the work product delivered to the City of Xxx Arbor. Xx. Xxxxxxxx will work closely with the City of Xxx Arbor and their Project Manager, Xx. Xxxx Xxx. He will ensure that the scope of services identified in the contract will be delivered on schedule and within the agreed upon budget. All sub- consultants on the OHM team will report directly to Xx. Xxxxxxxx unless specifically requested to interact with city staff. An initial Kick-Off Meeting will be held once the contract has been approved. We anticipate that this meeting will be attended by OHM team members and City staff. Throughout the duration of the study, monthly progress meetings will be held. We anticipate that City staff and OHM team members will attend the monthly meetings to collaborate on issues, design options, and alternatives. OHM will prepare an agenda, meeting materials, and a summary. In addition to the monthly meetings, OHM proposes to have regular check-ins set up on a bi-weekly basis with the City’s Project Manager to keep the project on track and moving forward. These meetings can be in person or over the phone and will have a starting point of including OHM’s Project Manager, Xx. Xxxxxxxx and the City Project Manager, Xx. Xxx. Key team members from the consultant and city sides can be identified prior to each check-in meeting. Once under contract and a project schedule is finalized, Xx. Xxxxxxxx and the OHM team will follow this schedule and meet the project deadlines. If the city desires to adjust the schedule during the project, Xx. Xxxxxxxx will work directly with Xx. Xxx find the best scheduling solution to meet the needs of the city and project. EXHIBIT B COMPENSATION General Contractor shall be paid for those Services performed pursuant to this Agreement inclusive of all reimbursable expenses (if applicable), in accordance with the terms and conditions herein. The updated hours and fees in Compensation Schedule below/attached state the nature and amount of compensation the Contractor may charge the City: ALLOCATION OF STAFF RESOURCES OHM Job Number JN: TBD PROJECT DESCRIPTION: Lower Town Area Mobility Study RFP #18-21 CONSULTANT NAME: OHM Advisors TASKS Staff Classification: Billing Rate: Associate Associate Prof Eng II Grad Eng I Planner III Grad Arch II Facilitator Total Hours For Total Cost For $ 175...
Project Management and Meetings. A. Project management shall occur on an ongoing basis. Progress meetings will be held monthly to review and discuss the current status of the project, as well as next steps.
Project Management and Meetings. STAFF AND PROJECT TEAM MEETINGS Xxxxxxx Xxxx, Principal-in-Charge, and Xxxxx Violet, Senior Planner, will be available to attend working sessions with City staff and the project team. Our fee estimate (see Table 3) provides for attendance by Urban Planning Partners at up to ten meetings and BASELINE at two meetings. Senior staff of HBG will participate in City of Xxxxxx City public hearings on the EIR as needed. It is assumed that HBG will participate in up to two public hearings. Xxxx & Peers will attend up to two meetings, including one project team meeting and one Planning Commission meeting. Additional meetings can be attended on a time-and- materials basis. Additional meetings will be added on a time-and-materials basis. We will prepare meeting agenda and action items for all meetings. ADMINISTRATIVE RECORD Urban Planning Partners will compile and organize the EIR portion of the Administrative Record. The record will include all referenced technical reports and would be transmitted to the City in a format consistent with the City’s standard for Administrative Records. The record will be kept current and would be provided to the City at key milestones.
Project Management and Meetings a. Project management includes contract management, invoicing, internal meetings with staff, Quality Control, Quality Assurance, CADD maintenance, and coordination.
