Project Management and Meetings. 1. The Contractor shall prepare for and participate in the following meetings and workshops with the Owner:
a. One kickoff workshop immediately after notice to proceed, to define preferences, requirements, constraints, etc. in conjunction with the Preliminary Design Services.
b. Additional technical workshops, as deemed necessary by the Contractor or the Owner to discuss and resolve technical design and related Project issues.
c. One workshop to review the 30% submittal.
d. Workshop to review the Project Schedule.
e. One workshop in conjunction with the 60% submittal for critical path facilities.
f. One workshop in conjunction with the 60% submittal for remaining facilities.
g. Workshop to review the DB Work Proposal.
h. Monthly progress meetings attended by the Contractor’s Project Manager and architectural/engineering staff and Design Professional and Major Subcontractors, as appropriate.
2. The Contractor shall also arrange for its Design Professional to conduct and attend meetings with the Owner on an ad-hoc basis as deemed necessary by the Owner or Design Professional to obtain information and resolve design related issues.
Project Management and Meetings. The purpose of this task is to effectively manage the above tasks, and maintain communication with City staff. ICF project management will be responsible for coordination activities, will maintain QA/QC requirements for document preparation, and will monitor schedule and performance for all EIR work tasks. Project management subtasks also include maintaining internal communications among ICF staff and subconsultants and with City staff and other team members through emails and frequent phone contact, as well as the preparation of all correspondence. The Project Manager will coordinate internal staff, project guidance, and analysis criteria. Contracting with the City and subconsultants will be performed at the onset of the Project. Team members will attend and participate in meetings on an as-needed basis. For purposes of the cost estimate, ICF has assumed three City staff and/or Project Sponsor face-to-face meetings (in addition to the Project Initiation meeting described in Task 1), up to three public meetings (described in Task 13), and 10 phone conference calls. Additional meetings may be appropriate during the course of this effort, and will be invoiced on a time-and-materials basis.
Project Management and Meetings. West Xxxx will provide overall project management activities to keep this project on schedule and within budget. The day-to-day management activities will include work coordination, communicating project progress to the City, and project invoicing. Budgeting includes the following meetings during the project: • Initial kick-off meeting to discuss the goals and objectives of the analysis. This meeting is assumed to be face-to-face, unless shelter-in-place orders are still in effect, in which case it will be conducted as an online meeting. • A conference call meeting to present preliminary results of the hydraulic evaluation to receive input from the City and the developers • A conference call meeting to review comments on the draft technical memorandum
Project Management and Meetings. Consultant will initiate and manage all project activities, schedule, and plan work to assure that activities are completed in a properly integrated and timely manner. Consultant will utilize ProjectMates for transfer of key management documentation as requested by the County. Project management will include the following: • Progress Monitoring—Monitor budget, work progress, and schedule. Monitor work efforts and evaluate actual versus planned progress. Supervise the project team and identify actions needed to maintain the project schedule. Manage scope changes and act to resolve impacts on budgets as soon as scope changes have been identified. • Coordination and Staff Management—Coordinate and schedule appropriate staffing to meet project requirements. Supervise and control activities of assigned staff and ensure that the authorized work is completed on schedule and within budget. • Administration—Maintain project records, manage and process project communi- cations, subcontracts, and coordinate project administrative matters. • Meeting Preparation—Arrange for site visits and monthly project update meetings with County’s project team. Prepare and distribute agenda and meeting minutes. • Design Kickoff Workshop to discuss the project objectives and goals, the roles and responsibilities of project team members, the required deliverables for each work task, and the project schedule. Workshop will include staff from County, Consultant, Subconsultant, and others as desired by the County. • Monthly progress meetings to keep County apprised of progress, direction, and findings. Meetings will be held at the County’s office. To the extent feasible, meetings will be scheduled to take place concurrent with other planned workshops. At a minimum, monthly meetings will be attended by three members of Consultant’s project team. Each meeting is expected to include the following: − Action items of the previous monthly meeting for discussion and completion status. − Monthly Progress Report. The monthly progress report will include at a minimum, the following: ✓ Progress within the last month ✓ Problems encountered or anticipated ✓ Items scheduled for work in the next month. − Decision Log Update, including outstanding and upcoming project issues. Items requiring decisions will be discussed, and any decisions entered into the decision log. − Project Schedule Update, including tasks completed to date and projected completion of tasks. • Monthly project meeting agenda and mee...
Project Management and Meetings. 1. Provide project management services for duration of the project.
2. Meet with CLIENT as needed to present interim status of the application and to obtain input.
3. Coordinate with CLIENT to collect required data for IDNR application.
4. Assist with IDNR coordination, including attending meetings to address questions related to the permit applications. Assume two (2) virtual meetings with IDNR and Village staff.
Project Management and Meetings. 1.1. Xxxxxx & Xxxxxxx will manage the project and prepare and submit monthly invoices and progress reports.
1.2. The Xxxxxx & Xxxxxxx team will attend meetings with City staff, the City Council and other agencies as needed to complete the master plan analysis and reports, and to present the results. We will prepare agendas, presentations and staff reports as needed, depending upon the meeting, and prepare meeting summaries and action item lists. The anticipated meetings for this project are: • Project kick-off meeting with City staff • Review meeting(s) with staff to discuss the modeling results, draft CIP and draft reports • City Council meeting to present draft report • City Council meeting to present final report for adoption
Project Management and Meetings. 11 CONSULTANT shall perform ongoing project management throughout the 12 duration of PROJECT, which shall include, but is not limited to, facilitation and 13 participation in meetings and communications between COUNTY’S Department of Public 14 Works and Planning Director or his designee and regulatory agencies, with the objective 15 of documenting project completion and agency requirements.
Project Management and Meetings. 2.1. Project Management
a. Prepare monthly invoices for the CLIENT with progress reports.
b. Provide overall coordination and management for the project, including project reviews and quality control reviews.
c. Create a project‐specific safety plan.
Project Management and Meetings. A. General project management and communications with the City and partner entities.
B. Project kickoff meeting with City staff and partner entities staff.
C. Monthly status reports.
D. Up to six (6) meetings including a project kickoff and data collection meeting, hydrology review meeting, hydraulics review meeting, alternatives review meeting, dam assessment meeting, and final report review meeting.
Project Management and Meetings. A. Project management shall occur on an ongoing basis. Progress meetings will be held monthly to review and discuss the current status of the project, as well as next steps.
B. Periodic check-in meetings will be held twice a month to facilitate project progress.
C. Schedule review and update will occur on a monthly basis during design. Scheduling for construction shall occur beginning after the 60% design submittal
D. Design workshops will be held for the 30%, 60%, 90%, and 100% submittals.
