Course Administration. 4.1. The Provider should ensure that they have requested Course authorisation, if applicable, as per the current authorising process applicable at that time.
4.2. The Provider explicitly agrees to obtain authorisation from the Delivery Centre for courses they wish to run before running the course.
4.3. Only those courses issued with a unique reference number will be deemed as authorised, if applicable for the type of course being delivered.
4.4. Authorisation for Coach Education Courses must normally be requested no less than 4 (four) weeks and Leadership and Safety Courses no less than 2 (two) weeks (or such other time as may be notified by the Delivery Centre) prior to the date on which the Course is due to commence.
4.5. The Provider shall inform the Delivery Centre immediately of any cancellation and/or postponement of requested courses.
4.6. The appropriate British Canoeing Awarding or Delivery Centre course schedule/administration procedure must be used to notify the Delivery Centre of the results of the course. The same procedure will apply if the course did not take place.
4.7. Once the course has taken place, the Provider should ensure that copies of relevant completed paperwork are forwarded to the Delivery Centre within 7 (seven) days along with the course administration fee.
4.8. If the Provider (without satisfactory explanation) on more than one occasion, within the Term of the contract, fails to ensure that: the relevant paperwork (fully completed, showing the results for all Candidates), course administration fee and any other monies due, are forwarded to the Delivery Centre within the stipulated time period, he/she may be excluded from being a Provider at the discretion of the Delivery Centre.
4.9. The Provider is responsible for all booking arrangements with Candidates unless informed otherwise by the Delivery Centre. The Provider will comply with such different arrangements as the Delivery Centre requires from time to time.
4.10. The Provider is responsible for ensuring that personal Data collected to aid them in planning and delivery of a course is managed in accordance with the Data Protection Xxx 0000 or any other applicable Data Protection legislation in effect at the commencement of this Service Agreement or coming into effect during the term of this Service Agreement, including but not limited to, The General Data Protection Regulation (GDPR) (EU) 2016/679.
4.11. The Provider must have a Data Processing Agreement with the Delivery C...
Course Administration. The Licensee should ensure that they have requested their Course authorisation as per the current authorising process applicable at that time.
Course Administration. 3.1 The REEA GSI certification will be awarded to students after completion of all three REEA GSI IDWs. The certification is offered exclusively by REEA. All REEA GSI IDW courses must be taken by students in order.
3.2 REEA will maintain student registrations, course completion data, course evaluations and collect all registration fees. Both parties agree that the current REEA GSI standards and completion requirements apply to courses delivered by REEA GSLs.
3.3 REEA GSL will send all student information to REEA within 72 hours.
Course Administration. 5.1 The description of the Course is provided within the Course Information. The Customer acknowledges that the IPA and/or LIME may modify the Course Information from time to time and, in these circumstances, LIME shall provide notice to the Customer.
5.2 The Customer acknowledges and shall notify each Course Entrant that each Course Entrant will be required, prior to accessing and viewing the Course and any Study Materials on the Website, to: (i) review and agree to the Website Terms of Use and any applicable Course Policy; and (ii) register for an online account via the Website.
5.3 The Customer shall require that each Course Entrant shall comply with the Website Terms of Use and any applicable Course Policy.
5.4 LIME may at its reasonable discretion and without any liability or any obligation to refund Charges, refuse to supply any Course to any Course Entrant whose participation in any Course would, in LIME’s reasonable opinion, be undesirable or whose behaviour it considers is or may be inappropriate.
5.5 The Customer accepts that periods of downtime in respect of online access to the Course may be necessary (including for any necessary maintenance) and that access to the Course and technical support may not be available during such periods. LIME cannot guarantee uninterrupted or error free availability of the Course or that any defects reported will be corrected.
5.6 LIME shall not be responsible for any delay or disruptions to any Course Entrant’s access to a Course or any Study Materials in connection with the operation of the internet (including but not limited to viruses), any firewall restrictions, any failures of telecommunications links and equipment or browser incompatibility or other technological issues.
5.7 If a Course Entrant is unable to take the Course for any reason, the Course Entrant may be entitled to defer taking the relevant Course, or find a substitute, if permitted by the relevant Course Policy.
Course Administration. 3.1 The Training Director or Assessment Director should ensure that they have requested their Coach Education Course authorisation as per the current authorising process applicable at that time.
3.2 The Coach Educator explicitly agrees to obtain authorisation from the Delivery Centre for Courses they wish to run before running the course.
3.3 Only courses issued with a unique reference number will be deemed as authorised.
3.4 Authorisation for Coach Education Courses must normally be requested no less than 4 (four) weeks (or such other time as may be notified by the Delivery Centre) prior to the date on which the Coach Education Course is due to commence.
3.5 The Coach Educator shall inform the delivery centre immediately of any cancellation and or postponement of requested courses.
3.6 The appropriate BCU Awarding or Delivery Centre course schedule/administration procedure must be used to notify the Delivery Centre of the results of the Coach Education Course. The same procedure will apply if the course did not take place.
3.7 Once the Coach Education Course has taken place, the Training Director or Assessment Director should ensure that copies of relevant completed paperwork including confirmation that all Candidates signed the agreement for participation as referred to in Appendix B, paragraph (vii) and Appendix C, paragraph (vii) respectively and also assessment portfolios for all Candidates are forwarded to the Delivery Centre within 7 (seven) days along with the Course Administration Fee Credit/Debit Card
3.8 If the Training Director or Assessment Director (without satisfactory explanation) on more than one occasion within the term of the contract fails to ensure that: the relevant paperwork (fully completed, showing the results for all Candidates), course administration fee (see Appendix A, Definition 1) and any other monies due, are forwarded to the Delivery Centre within the stipulated time period, he/she may be excluded from being a Coach Educator at the discretion of the Delivery Centre. An appeal of this decision can be made within the duration of the contract held and under the terms set out in the Delivery Centre Procedures.
3.9 The Training Director or Assessment Director is responsible for all booking arrangements with Candidates unless informed otherwise by the Delivery Centre. The Training Director or Assessment Director will comply with such different arrangements as the Delivery Centre requires from time to time.
Course Administration. 3.1. The Licensee should ensure that they have requested their Course authorisation as per the current authorising process applicable at that time.
3.2. The Licensee explicitly agrees to obtain authorisation from the Delivery Centre for Courses they wish to run before running the course.
3.3. Only courses issued with a unique reference number will be deemed as authorised.
3.4. Authorisation for Courses must normally be requested no less than 2 (Two) weeks (or such other time as may be notified by the Delivery Centre) prior to the date on which the Course is due to commence.
3.5. The Licensee shall inform the delivery centre immediately of any cancellation and or postponement of requested courses.
3.6. The appropriate British Canoeing or Delivery Centre course schedule/administration procedure must be used to notify the Delivery Centre of the results of the Course. The same procedure will apply if the course did not take place.
3.7. Once the Course has taken place, the Licensee should ensure that copies of relevant completed paperwork including confirmation that all Candidates signed the agreement for participation as referred to in Appendix B, paragraph (vii) and associated paperwork for all successful Candidates are forwarded to the Delivery Centre within 7 (seven) days along with the Course Certification Fee if appicable.
3.8. If the Course Director (without satisfactory explanation) on more than one occasion within the term of the contract fails to ensure that: the relevant paperwork (fully completed, showing the results for all Candidates), and any other monies due, are forwarded to the Delivery Centre within the stipulated time period, he/she may be excluded from being a Licensee at the discretion of the Delivery Centre. An appeal of this decision can be made within the duration of the contract held and under the terms set out in the Delivery Centre Procedures.
3.9. The Licensee is responsible for all booking arrangements with Candidates unless informed otherwise by the Delivery Centre. The Licensee will comply with such different arrangements as the Delivery Centre requires from time to time.
Course Administration. Course participant records and course files
4.1 The documentation that is required to support the progress of an individual from the point at which his/her incident occurs, to the point at which his/her NDORS course is completed, can be considerable.
4.2 Files for individuals attending NDORS courses must be managed by the Service Provider and be available for inspection by the relevant Force at all reasonable times. Typically such files would include all correspondence between the Service Provider and the course participant and correspondence between the relevant Police Force and the Service Provider pertaining to that course participant.
4.3 Additionally, medical and skills assessment records, instructor comments and course participant feedback will only be kept for the period and in such a manner as agreed by the relevant Police Force.
4.4 The Service Provider may have to maintain other information (i.e. financial transactions) for the purposes of audit within its own organisation. The details of this information and the business requirements for retention must be agreed with the relevant Police Force.
4.5 Files should be maintained at a central administration point for ease of access and security, even if NDORS courses are conducted away from the administration centre, and backed up on secure servers.
4.6 Site security and electronic / paper data security at the central administration point is essential to protect the course participants’ personal data and data from the relevant Force. Access to the site should be controlled and monitored and only vetted staff should be able to gain access to any information relating to this contract.
4.7 Data should be well organised, easily located and physically accessible with ease.
4.8 All aspects of course participant contact must be kept confidential and documentation should be kept for the minimum time, kept secure and retained for inspection only by the Service Provider and authorised personnel of the relevant Police Force. All documentation must be kept in accordance with the relevant Police Force Data Processing Agreement / Information Sharing Agreement and the Data Protection Act 1998.
4.9 For information only please find attached a copy of the Data Processing Agreement for Lot 1: South Yorkshire Police (Appendix B i in the tender documentation) and a copy of the Information Sharing Agreement for Lot 2: North Yorkshire Police (Appendix B ii in the tender documentation). These documents will form a condition ...
Course Administration. VAR shall facilitate and provide member registration information to Participants for each class. VAR shall provide all students with a PDF of materials prior to the session and process all CE, as applicable.
Course Administration. 15.1 [Legal name of partner institution] shall be responsible for the administration of student admissions, the collection of student fees and the notification to [THE UNIVERSITY] of student enrolments on courses and registration for units. [Check details: for UCA HESA reportable numbers UCA will collect fees and notify the patner]
15.2 THE UNIVERSITY will hold the records of academic achievement for students who are, or have been, enrolled on the course.
Course Administration. Accurate completion and timely submission of course administration documents is a contractual requirement, on which the WEA’s funding depends, and these must be returned to the Regional Office, or local office where separately notified, within the duly notified timescales unless exceptional circumstances are reported and a new deadline has been agreed. Failure to complete and submit course paperwork in an appropriate and timely manner may result in the loss of future work with the WEA. Immediately after second session return: Enrolment forms Top copy of re-enrolment form (if appropriate) Tear off slip inside register Within two weeks of the end of the course: Course register Learning records Evaluation forms (Tell Us About It) Tutor report form Final expenses claim Under the Data Protection Act and under the WEA’s Safeguarding arrangements you must ensure that any personal data or other information confidential to the WEA that you collect, store or otherwise have access to in the course of your duties is properly secured, and then disposed of appropriately as soon as it is no longer required (which at the latest shall be the point at which your employment by the WEA ceases).
