Subrecipient Responsibilities. A. Must comply with the responsibilities listed in DEM Agreement 21-HM-4339-67-00-H0593, in particular Attachment J Appendix II Part 200 (D) mandatory Xxxxx-Xxxxx for construction activities.
B. Complete and submit to DEO within thirty (30) days of Agreement execution a staffing plan which must be reviewed and approved by the XXX Xxxxx Manager prior to implementation. Should any changes to the staffing plan be deemed necessary, an updated plan must be submitted to DEO for review and approval. The Staffing plan must include the following:
1. Organizational Chart; and
2. Job descriptions for Subrecipient’s employees, contracted staff, vendors, and contractors.
X. Xxxxxxx and submit a copy of the following policies and procedures to the XXX Xxxxx Manager for review and approval within thirty (30) days of Agreement execution. The XXX Xxxxx Manager will provide approval in writing prior to the policies and procedures being implemented.
1. Procurement policies and procedures that incorporate 2 CFR Part 200.317-327.
2. Administrative financial management policies, which must comply with all applicable HUD CDBG-DR and State of Florida rules.
3. Quality assurance and quality control system policies and procedures that comply with all applicable HUD CDBG-DR and DEO policies.
4. Policies and procedures to detect and prevent fraud, waste and abuse that describe how the Subrecipient will verify the accuracy of applicant information, monitoring policy indicating how and why monitoring is conducted, the frequency of monitoring policy, and which items will be monitored, and procedures for referring instances of fraud, waste and abuse to HUD OIG Fraud Hotline (phone: 0-000-000-0000 or email xxxxxxx@xxxxxx.xxx).
5. Policies and procedures for the requirements under 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award.
D. Attend fraud related training offered by HUD OIG to assist in the proper management of the CDBG- XX xxxxx funds when available.
E. Upload required documents into a system of record provided by XXX.
F. Complete and submit an updated Project Budget (Attachment B) for review and approval by DEO no later than thirty (30) days after Agreement execution. Any changes to the Project Budget must be submitted in the monthly report submitted to DEO for review and approval by the XXX Xxxxx Manager.
G. Maintain organized Subrecipient agreement files and make them accessible to DEO or its representatives upon request.
H...
Subrecipient Responsibilities. 1. Subrecipient shall assume the role of employer of record for EPP and WEX participants.
2. Ensure that all participants are covered by Workers Compensation as determined by the California Department of Social Services (CDSS).
3. Collect, review and approve all participant timesheets for processing of payroll.
4. Provide and distribute paychecks on a bi-weekly basis to all EPP and WEX enrolled participants.
5. Oversee and process payroll through July 2020. Subrecipient is responsible for payment to participants through June 30, 2020.
6. Provide direct deposit of paychecks to those participants requesting that option.
7. Establish emergency protocols to ensure all EPP and WEX participants are paid as scheduled. Provide for last check of the year to cover up to June 30, 2020.
8. Subrecipient shall follow provisions and requirements of Affordable Care Act (ACA) and Healthy Workplaces, Healthy Families Act of 2014 (AB1522) as applicable.
a. Ensure that unspent sick leave time will not be carried over to the following program year.
b. Ensure that participants who are on sick leave are not permitted to participate in any work experience, trainings, workshops, and/or meetings.
c. Establish an internal formal policy to implement provision of paid sick leave
d. Track accruals and usage of paid sick leave
9. Subrecipient shall collect and review all documentation necessary for referral, registration and enrollment of eligible participants.
10. Subrecipient shall serve all participants who have been referred by SSA for VTR, WEX, and EPP activities, pursuant to the MOU and this Contract. Subrecipient shall place participants at a Worksite within fourteen (14) working days of the referral for services, unless otherwise directed by CID or SSA.
11. Subrecipient staff shall work closely with each participant to develop an understanding of the participant’s needs and barriers, assess career goals, and arrange EPP, VTR, or WEX
12. Subrecipient shall work directly in concurrence with WTW SSA staff to identify barriers/noncooperation, prior to returning participant to the WTW program.
13. Subrecipient shall ensure the participant learns basic job skills including how to write an effective resume, dress appropriately for a job, successfully interview, and effectively communicate with an employer.
14. Subrecipient shall provide an orientation to participants which includes providing information on program goals and objectives; EPP, VTR, or WEX assignments; participant’s rights...
Subrecipient Responsibilities a. The Subrecipient is responsible for notifying Internews of any significant problems relating to the administrative or financial aspects of the award.
b. The Subrecipient has full responsibility for the management of the project or activity supported under the award and for adherence to the terms and conditions. Although the Subrecipient is encouraged to seek the advice and opinion of Internews on special problems that may arise, such advice does not diminish the Subrecipient’s responsibility for making prudent and sound administrative judgments under the circumstances prevailing at the time the decision was made and should not imply that the responsibility for operating decisions has shifted to Internews.
c. The Subrecipient shall ensure that the principal investigator(s) or project director(s) receives a copy of this agreement and any subsequent amendments.
d. The Subrecipient shall ensure that appropriate Subrecipient officials are made aware of the terms and conditions of this agreement.
e. This provision does not alter the Subrecipient’s full responsibility for conduct of the project and compliance with all terms and conditions of this agreement.
Subrecipient Responsibilities. The Subrecipient will permit the County to carry out monitoring and evaluation activities, including any performance measurement system required by applicable law, regulation, and funding source guidelines, and the Subrecipient agrees to ensure, to the greatest extent possible, the cooperation of its agents, employees and board members in such monitoring and evaluation efforts. The Subrecipient shall cooperate fully with any reviews or audits of the activities by authorized representatives of the County or federal or state agencies and the Subrecipient agrees to ensure to the extent possible the cooperation of its agents, employees, and board members in any such reviews and audits. The Subrecipient understands that all books and records pertaining to this Contract, including payroll and attendance records of participating employees, are subject to inspection by the County, federal or state agencies and others for auditing, monitoring, or investigating activities pursuant to this contract and the Orange County Workforce Solutions Center MOU. All records shall be maintained for a period of seven (7) years beyond the completion of this. If the Subrecipient receives notice of any litigation or claim involving the grant award or otherwise relating to this contract or the Orange County Workforce Solutions Center MOU, the Subrecipient shall retain records until otherwise instructed by the County.
Subrecipient Responsibilities a. Key Partner Highlights: Several partners have been identified as part of the project, including, but not limited to: ▪ Orange County Veterans Service Office (VSO) ▪ Orange County Health Care Agency (HCA) ▪ State Department of Rehabilitation ▪ Employment Development Department ▪ Los Alamitos Joint Forces Training Base ▪ Orange County Community Colleges (Saddleback, Coastline, Irvine Valley, etc.)
Subrecipient Responsibilities. 1. The Subrecipient will report and provide documentation of all contractually requested deliverables within the designated timeframes.
2. The Subrecipient will ensure that all records are made available to the Coalition for monitoring purposes.
3. The Subrecipient will use fiscal control and fund accounting procedures that will ensure proper disbursement of, and accounting for, all funds allocated by the Coalition.
Subrecipient Responsibilities. A. The Subrecipient shall be required to have written agreements prior to providing funding to any other entity (identified as owners, developers, or CHDOs), beneficiaries (identified as homeowners or homebuyers), subrecipients, or contractors. Terms of all written agreements with other entities must be in accordance with 24 CFR 92.504 for the type of agreement being executed and include all applicable HOME program requirements and any terms contained in this Agreement. Written agreements with for-profit or non-profit housing owners, developers and sponsors of housing must meet the terms of 24 CFR 92.504(c)(3). Written agreements with beneficiaries (homeowners or homebuyers) must meet the terms of 24 CFR 92.504(c)(5). Written agreements with subrecipients must meet the terms of 24 CFR 92.504(c)(2). Written agreements with contractors must meet the terns of 24 CFR 92.504(c)(4).
B. The Subrecipient will submit timely invoices for expenses to the City. Invoices for programs administered by the Subrecipient will be submitted no less than monthly. Invoices for development projects will be submitted as the expenses are incurred by the Subrecipient.
C. Failure to lawfully plan, administer, and implement the project or to demonstrate substantial progress within ninety (90) days of the effective date of this Agreement shall cause the City to re-evaluate the program or project, necessitating the amendment and/or termination of this Agreement.
Subrecipient Responsibilities a. Subrecipient must:
i. Determine eligibility for all clients assisted by the project
ii. Provide supportive services to households residing in the project
iii. Serve eligible qualifying populations as outlined in CPD Notice 21-10
iv. Respond to all requests from the County for any information or reporting within 10 days of request being made
Subrecipient Responsibilities. Subrecipients shall develop and sustain organizational capacity and provide the resources necessary for the procurement, management, and administration of engineering and design related consultant services, reimbursed in whole or in part with FAHP funding as specified in 23 U.S.C. 106(g)(4)(A). Responsibilities shall include the following:
(1) Adopting written policies and procedures prescribed by the awarding STA or other recipient for the procurement, management, and administration of engineering and design related consultant services in accordance with applicable Federal and State laws and regulations; or when not prescribed, shall include:
(i) Preparing and maintaining its own written policies and procedures in accordance with paragraph
Subrecipient Responsibilities. The Subrecipient will complete in a satisfactory and proper manner as determined by the Local Government the tasks described below to accomplish the objectives of the Local Government’s CARES Act Economic Recovery Grants Program:
a. Establish a methodology to receive, review, score, and recommend CARES Act grant awards.
b. Create a detailed application and scoring matrix.
c. Complete initial applicant screening and scoring of applications.
d. Work with the County Commissioners and COVID-19 Economic Recovery Ad Hoc Committee to make recommendation for grant awards.
e. Collect documentation from awarded businesses to support award payments.
f. Submit business cost information from awarded businesses to County to support payments issued by County. The Subrecipient will periodically meet with the Local Government to review the status of these tasks.
