Scheduling Time Off. The City reserves the right to determine the maximum number of employees in any job classification and/or in the Department to be scheduled off at any one time, day, shift or season. Such determination shall be made based on the total amount of vacation to be accrued by employees minus the amount of vacation for which employees have elected to receive compensation under Section 11.03. The City will meet and confer with the Union regarding the determination prior to the annual time off bid. Time off (the aggregate of time accrued pursuant to Section 11.01, subdivisions 2 and 4) to which each twenty-four (24) hour shift employee is entitled shall be scheduled prior to January 1st of each calendar year for the ensuing calendar year. Time off shall be scheduled at such reasonable times as approved by the City with particular regard to the seniority of involved employees and the needs of the Department and, insofar as practicable, with regard to the wishes of involved employees. At the time of electing to exercise the right to receive compensation for vacation under Section 11.03, an employee may also elect to withhold up to four (4) full 24-hour shifts from the annual time off bid. After the annual time off bid is completed, the City will provide a monthly notice of days in which the number of employees scheduled to be off is fewer than the number allowed to be off (“underutilized days”). To ensure the accuracy of the notice, the Employer will present and discuss the underutilized days with the Union at the monthly LMC meeting, if possible, prior to posting. The specific method of notice and the process for selection of underutilized days will be determined by the parties and periodically communicated to employees. However, once a withheld day has been granted for use on an underutilized day, the withheld day cannot be withdrawn or used to select another day off. If a withheld day(s) is not used to take time off, the employee may elect to carry over the day(s) to the next year and/or convert the day(s) to sick leave. However, an employee who has more than six (6) unverified uses of sick leave during the year may not convert withheld days to sick leave.
Scheduling Time Off. Scheduling of time off is best resolved by unit-based decisions, where the affected nurses are involved in creative and flexible approaches to such scheduling. Each unit will develop guidelines that promote the ability of the nurses on that unit to preschedule vacation.
Scheduling Time Off a. Application for vacation shall be made at least one (1) week in advance of use. The Fire Chief may waive this requirement at his discretion. All fifty-six (56) hour employees will schedule their vacation and holiday leave through their respective District Chief (or his designee) beginning October 15 and concluding prior to January 31 of each calendar year.
Scheduling Time Off. To the extent possible, Hospitalists should schedule personal plans on days when they are not scheduled to work. Article 12 specifies how Hospitalists can request not to be scheduled to work on certain days (“requests”).
Scheduling Time Off. Scheduled PTO or unpaid time off shall be scheduled in accordance with the scheduling procedures. In case of illness, accident, or emergencies, PTO hours, or unpaid time off, may be taken without prior scheduling. Scheduled PTO hours or unpaid time off must be used in a block of at least eight (8) hours. Unscheduled PTO hours or unpaid time off (illness, accident, and personal emergencies, for example, emergency doctor appointment, family illness, or funeral) can be used in less than eight hour blocks. A nurse may utilize scheduled unpaid time off, rather than use PTO, in accordance with this article.
Scheduling Time Off. All scheduled leave time must be scheduled in accordance with Department policy, and may be approved for a greater than twenty-four (24) hour period, with (5) five days advance notice. Approval for periods of twenty-four (24) hours or less may be granted with prior approval. When anticipated staffing is ten (10) or less, approval for use of time off will be withheld until such time as staffing of the shift is assured (conditional time off). The City and Association also agree that scheduling time may allow more than one person to be off on scheduled leave at a time, provided that minimum staffing is maintained, and the time off policy does not provide for two people to obtain advance approval to be off on scheduled leave.
Scheduling Time Off. 20.01 Members making written request to the Chief or his designee for scheduled time off (vacation time, holidays, personal time or comp time) shall use the “General Request Form” in Appendix “C”. All forms must be fully filled out or they will be rejected.
Scheduling Time Off. All scheduled leave time must be scheduled in accordance with the Department policy, and may be approved for a greater than twenty-four (24) hour period, with five (5) days advance notice. Approval for periods of twenty-four( 24) hours or less may be granted with prior approval. Requests for time off will be granted at the Fire Chief’s discretion.
Scheduling Time Off. 1. The following policy and procedures shall continue to be followed by shift personnel when scheduling leave. Positions on the leave calendar are referred to as “slots.” The first, second, third, fourth, fifth, sixth, and seventh slots on the leave calendar are reserved for vacation (VAC), holiday (HOL), and compensatory time off (CTO). All other forms of leave start at the eighth slot and work down (seventh, etc.) from there. If there is a vacancy, or open position (OPN) on the shift due to promotions, retirements, or separations from the department, that vacancy will not occupy a slot. The Battalion Chief must authorize exceptions for unusual, emergency, necessary, or infrequent circumstances.
Scheduling Time Off. The City reserves the right to determine the maximum number of employees in any job classification and/or in the Department to be scheduled off at any one time, day, shift or season.
